AUTHORS/PRESENTERS INFORMATION
Preparation of Presentation Materials
As you prepare your presentation, please review the information sheet that was mailed to you with your placement notification letter. Copies of the information sheets can be printed at the following links. If you will need to obtain management, coauthor, client, or other approvals to give this presentation, please request all such approvals as soon as possible.
Platform Information Sheet (PDF*)
Poster Information Sheet (PDF*)
Proceedings Paper
All platform and poster presenters are asked to submit short papers for the proceedings. Papers (maximum 8 single-spaced pages, including figures and tables), will be accepted through May 15. View instructions on formatting and submitting papers. The papers will be compiled after the Symposium, and the proceedings will then be published as a fully indexed compact disc (CD) and mailed to registrants who paid standard or student registration fees.
PowerPoint® File (Platform Presentations only)
PowerPoint files were due April 24. As of 1:00 p.m. EDT April 30, the upload option for submitting files is no longer available. If you did not submit your file, or if you have a revised version, please bring your file to the Registration Desk as soon as you arrive at the Symposium. Staff will load your file, and your storage device will be returned to the desk for you to pick up later. Note: If you will be leaving a USB drive or CD with several files on it, be sure to tell the staff the name of the file needed for your presentation; see file naming information below. In addition, if there are movie clips or other files that go with your file, be sure to mention that to the staff. We urge you not to use a USB drive or CD with any business-critical information—there is always a chance it could go astray despite our best efforts.
Each platform session room will be equipped with a PC running MS Windows® and supporting PowerPoint® 2007 and earlier versions, a high-intensity digital projector, and necessary peripherals. No modems or Internet connections will be provided in the session rooms or the speaker ready room.
Please review the following when preparing your file:
- Presentation files must be in PowerPoint® 2007 or an earlier version. Macintosh versions of PowerPoint, other presentation software, and PDF files will not be supported.
- Remember that you will have 18 minutes for your prepared remarks, followed by a 5-minute Q&A. In general, 20 to 25 slides is the maximum number that can be used effectively for an 18-minute talk. Please rehearse your talk with the slides to check the timing before you submit the file.
- Please be careful using animation features (e.g., slides that build images in multiple steps or layers). Files using such features may run slowly, possibly keeping you from completing your presentation within the time available.
- If you plan to use a video clip (.mpg or .avi) with your PowerPoint file, please prepare the file to be run on Windows Media Player® (not Real Audio®). Submit the video clip as a separate file, using the same upload process and at the same time as the PowerPoint file. See the next paragraph for information on naming video clips. The file name of the PowerPoint file must be constructed as follows: Bio#[abstract number][presenter’s last name]
The abstract number was provided in the placement notification letter and the March 20 final scheduling information letter. The first portion of the file name for video clips should match the name of the PowerPoint file. For example, the PowerPoint file for abstract number 999, to be presented by someone whose last name is Jones, would have the following file name and extension: Bio#999Jones.ppt. A movie file that would be used with it would be named Bio#999JonesMovie.mpg.
If it becomes necessary to revise the content of a file after it is submitted, the revised file should have the same name as the original, except that”AuRev” should be added to the file name (e.g., Bio#999JonesAuRev.ppt); a second revision should have “AuRev2” in the file name.
Be sure to bring an extra copy of the file with you to the Symposium.
If you have any questions about your presentation, please send an e-mail message to biosymp@battelle.org, or call Gina Melaragno at 614-424-7866.