Exrtended Due Date: July 15, 2011

Proceedings Paper: Preparation and Submission

All platform and poster presenters are asked to submit papers. Papers should:

• Be concise, approximately eight pages, including figures, tables, and references. 
• Be in Microsoft Word®; Macintosh versions of Word and other brands of text processing software will not be supported.
• Comply with format and file name specifications.
• Be submitted no later than July 15, in two forms: the Microsoft Word® file sent via the upload process provided below and a printout sent as a fax or an e-mailed scanned copy. Send the Contributor's Agreement (PDF) with the printout. Note that Battelle is not requesting exclusive rights that would preclude your submitting it to other publications.  Instead, the Contributor’s Agreement covers only permission to include your paper in the Symposium proceedings and any reprints thereof. If your paper incorporates material taken from a copyrighted publication, you must obtain permission from the copyright holder to use that material in your paper.  The permission is to be submitted with the paper; to avoid delay, please contact the copyright holders a week or two before you intend to submit your paper. This permissions (PDF) form is provided for your convenience in requesting permission. 

Content. Papers are expected to be well-written and technically defensible. We reserve the right to decline to publish any paper that does not meet Symposium standards. Your paper should provide the most current information available about your work at the time of submission. Organize your paper so that the information is readily accessible to the reader; see the example article (PDF) for suggested main section headings. In your closing section, discuss how results obtained to date can be used in other applications. You may also wish to mention unresolved questions or additional investigative directions. Spell-check the text and, if possible, have your work reviewed for technical content, grammar, and style before you submit it.

Format.  Before finalizing your paper, please review the three attached files:

Proceeding Paper Layout Specifications (PDF*)
Reference List Style Sheet (PDF*)
Example Paper (PDF*)

File Name.  The file name must be constructed as follows:

Bio#[abstract number][presenter’s last name]Paper
Your abstract number was provided in the placement notification letter. For example, the file submitted for abstract number 999, to be presented by someone whose last name is Jones, would have the following file name:
Bio#999JonesPaper.doc

Submission.  There are two steps in the submission process. Have the printed material described under Step 2 ready to send as soon as possible after uploading the file. Step 2 is required to complete submission of your paper.

Step 1: Upload File. On the Upload Screen, click the browse button to select your Word file to upload. Then click the Send File(s) button to begin the upload process. As soon as the upload is completed, you will receive an automatic reply, letting you know that the file was received.

 

Step 2. Send Printed Copy. Fax or e-mail a printout of the paper, along with the completed and signed Contributor's Agreement (PDF) and, if necessary, the Permission to Reprint/Quote form (PDF). The printed copy of the paper will be used to catch conversion errors (e.g., loss or substitution of special characters, movement or loss of figures) that may occur when the file is opened during compilation of the proceedings. The Contributor's Agreement must be used as the fax cover sheet, and the abstract tracking number must be written in the space provided.  The fax number and e-mail address are displayed at the top of each form.

Confirmation of Receipt.  When the upload is completed, you will receive an e-mail, with subject line “Battelle File Exchange: File Upload Confirmation,” letting you know that the file was received.

Revisions.  If you find it necessary later to revise the paper, simply resend it.  However, no revisions can be accepted after July 15, 2011.  Note: If we require any clarifications or additional information, we will contact the lead author by July 29. Review of the paper has no bearing on the status of the Symposium presentation.

Inquiries.  If you encounter any difficulties using the submittal form, send a message to biosymp@battelle.org or call Gina Melaragno at 614-424-7866.