Extended Due Date: May 15, 2009
Proceedings Paper: Preparation and Submission
Proceedings papers are invited for all platform and poster presentations; submission is encouraged but not required. Papers should:
- Not exceed eight pages, including figures, tables, and references.
- Be in Microsoft Word®; Macintosh versions of Word and other brands of text processing software will not be supported.
- Comply with format and file name specifications.
- Be submitted by May 15, 2009, in two forms: the Microsoft Word® file sent via the upload process provided below and a printout sent as a fax or an e-mailed scanned copy. Send the Contributor's Agreement (PDF) with the printout. If your paper incorporates material taken from a copyrighted publication, you must obtain permission from the copyright holder to use that material in your paper. The permission is to be submitted with the paper; to avoid delay, please contact the copyright holders a week or two before you intend to submit your paper. This permissions (PDF) form is provided for your convenience in requesting permission;
Content. Papers are expected to be well-written and technically defensible. We reserve the right to decline to publish any paper that does not meet Symposium standards. Your paper should provide the most current information available about your work at the time of submission. Organize your paper so that the information is readily accessible to the reader; see the example article (PDF) for suggested main section headings. In your closing section, discuss how results obtained to date can be used in other applications. You may also wish to mention unresolved questions or additional investigative directions, but concentrate on how your results can be put to use. Spell-check the text and, if possible, have your work reviewed for technical content, grammar, and style before you submit it.
Format. Before finalizing your paper, please print and review the three attached files:
Proceeding Paper Layout Specifications (PDF*)
Reference List Style Sheet (PDF*)
Example Paper (PDF*)
File Name. The file name must be constructed as follows:
Bio#[abstract number][presenter’s last name]Paper
Your abstract number was provided in the placement notification letter. For example, the file submitted for abstract number 999, to be presented by someone whose last name is Jones, would have the following file name:
Bio#999JonesPaper.doc
Submission. There are two steps in the submission process. Have the printed material described under Step 2 ready to send as soon as possible after uploading the file. Step 2 is required to complete submission of your paper.
Step 1: Upload File. On the Upload Screen, click the browse button to select your file(s) to upload. Then click the Send File(s) button to begin the upload process. As soon as the upload is completed, you will receive an automatic reply, letting you know that the file was received.
Step 2. Send Printed Copy. Fax or e-mail a printout of the paper, along with the completed and signed Contributor's Agreement (PDF) and, if necessary, the Permission to Reprint/Quote form (PDF). The printed copy of the paper will be used to catch conversion errors (e.g., loss or substitution of special characters, movement or loss of figures) that may occur when the file is opened during compilation of the proceedings. The Contributor's Agreement must be used as the fax cover sheet, and the abstract tracking number must be written on it. The fax number and e-mail address are displayed at the top of each form.
Confirmation of Receipt. In addition to the automatic reply you receive after uploading the file, you will receive an e-mail within one week letting you know that we have received your paper. Your paper should be submitted only once—please do not send a backup copy by mail or fax and do not resubmit the paper electronically unless you have not received a confirmation e-mail after one week.
If you find it necessary later to revise the paper, simply resend it. However, no revisions can be accepted after May 15, 2009. Note: If we require any clarifications or additional information, we will contact the lead author by June 30. Review of the paper has no bearing on the status of the Symposium presentation.
If you encounter any difficulties using the submittal form, send a message to biosymp@battelle.org or call Gina Melaragno at 614-424-7866.