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The following information is for the use of authors/presenters of currently scheduled presentations. Abstracts will be considered for openings that may develop in poster sessions; click here for information on submitting an abstract.
Preparation of Presentation Materials
As you prepare your presentation, please review the applicable information sheet.
Platform Presentation Information Sheet (PDF) Poster Presentation Information Sheet (PDF)
Keep in mind the following five points.
- If you must obtain approvals (management, coauthor, client, or other) to give this presentation and to have the materials included in the proceedings, request such approvals as soon as possible.
- If you will require a visa to travel to the USA, please begin the visa application process immediately; the placement e-mail you received should serve to document your scheduled appearance at the Conference.
- If there is a change in presenter or you must withdraw the presentation from the program, please send an e-mail to chlorcon@battelle.org immediately, letting us know about the change. Note that “co-presenters” will not be permitted; each presentation is to be given by one person and all correspondence will be sent to that person.
- Proceedings papers and updated abstracts are due March 30.
- All presenters are expected to register before the Conference and pay the technical-program registration fees; no financial assistance is available to support registration or other costs of attending the Conference.
Important Dates
For your convenience, here is a summary of major dates associated with your presentation and Conference registration.
Feb 29: Early registration fee discounts expire.
Mar 30: Due date for proceedings paper and updated abstract.
Mar 31: Last day to cancel Conference registration for refund, less $50 service fee.
Apr 16: Last day to withdraw presentation or change presenter to be listed in Final Program.
Apr 16: Group rate on hotel rooms expires, unless the block has sold out before that date.
Apr 30: Standard registration fees expire; rates increase May 1.
May 11: Due date for PowerPoint files for platform presentations. See Platform Information Sheet (PDF) for more information about preparing your PowerPoint file. By May 4, you will receive an e-mail providing information on how to upload your file to a Battelle server.
Proceedings Papers and Updated Abstracts Due March 30
All platform and poster presenters are asked to submit short papers (approximately eight single-spaced pages, including figures and tables) for the proceedings, which will be published as a fully searchable DVD after the Conference and mailed to registrants who paid standard or student registration fees. Instructions on formatting and submitting papers will be posted at this page in mid-February. Please consider writing a paper—it will provide a more substantive permanent record of your work than would the abstract. Battelle is not requesting exclusive rights that would preclude your submitting it to other publications; instead, we will request only permission to include your paper in the Conference proceedings and any reprints thereof.
Abstracts for all presentations will be compiled for use by Conference registrants in planning which sessions and presentations to attend. The compilation will be posted at this Web site by May 7 and also distributed on DVD to technical program registrants as they arrive at the Conference. In addition, abstracts will be included in the proceedings for any presentations for which papers were not submitted. It is likely that your abstract will need to be updated. In early March, please review the abstract you submitted previously and consider whether changes are needed in the title, author list, and text to bring it up to date. For example, if the original abstract said “Sampling will begin in December 2011,” it should be updated to reflect the anticipated status as of the Conference presentation. Instructions on submitting updated abstracts will be posted at this page in mid-February. Note that abstracts appearing in proceedings papers will not be used in the abstract compilation—updated abstracts must be submitted separately.
Inquiries. If you have any questions about your presentation, updated abstract, or proceedings paper, please send an e-mail message to chlorcon@battelle.org, or call Gina Melaragno at 614-424-7866.