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Note: This information applies only to scheduled presentations. We do not anticipate being able to add any additional platform or poster presentations to the schedule.
Preparation of Presentation Materials
As you prepare your presentation, please review the Platform Information Sheet (PDF) or the Poster Information Sheet (PDF) that was mailed to you with the November 30 placement notification letter.
Platform speakers are asked to submit their PowerPoint® files by Friday, May 9.
Proceedings Papers and Abstracts
All of the approximately 850 platform and poster presentations given at the Conference will be represented on the proceedings CD. Each presenter was invited to submit a short paper for the proceedings. For each presentation for which no paper was submitted, the one-page abstract used in the abstract books distributed at the Conference will be included on the CD. After the Conference, the papers and abstracts will be compiled, indexed, and published as a searchable compact disc; copies will then be mailed to all registrants who paid standard or student registration rates. Papers were due March 31; however, papers can still be submitted through April 30. Click here for more information.
Speaker Reception
An e-mail sent to all platform and poster presenters and session chairs on April 2 included a link to a Web page that provided details and an RSVP form for the Speaker and Chair Reception to be held Sunday evening, May 18, at the Monterey Bay Aquarium. Responses were requested by April 11. If you have any questions, send an e-mail to chlorcon@battelle.org.
PowerPoint® File (Platform Presentations only) Due May 9
Approximately 400 PowerPoint presentations will be given at the Conference. In order to give Conference technical staff sufficient lead time to prepare the files, platform speakers are to upload their files by Friday, May 9, via the link that appears below. Each platform session room will be equipped with a PC running MS Windows® and PowerPoint, a high-intensity projector, and necessary peripherals. No modems or Internet connections will be provided in the session rooms or the speaker ready room.
Please review the following before submitting your file:
- Presentation files must be in PowerPoint® 2003 or an earlier version. Macintosh versions of PowerPoint, other presentation software, and PDF files will not be supported.
- Remember that you will have 18 minutes for your prepared remarks, followed by a 5-minute Q&A. In general, 20 to 25 slides is the maximum number that can be used effectively for an 18-minute talk. Please rehearse your talk with the slides to check the timing before you submit the file.
- Please be careful using animation features (e.g., slides that build images in multiple steps or layers). Files using such features may run slowly, possibly keeping you from completing your presentation within the time available.
- If you plan to use a video clip (.mpg or .avi) with your PowerPoint file, please prepare the file to be run on Windows Media Player® (not Real Audio®). Submit the video clip as a separate file, using the same upload process and at the same time as the PowerPoint file. See next paragraph for information on naming video clips. Note that sound on slides or videos will not be audible to the audience because computers will not be connected to the audio system.
The file name of the PowerPoint file must be constructed as follows:
Chlor#[abstract number][presenter’s last name]
The abstract number was provided in the November 30 placement notification letter and the April 10 final scheduling information letter. The first portion of the file name for video clips should match the name of the PowerPoint file. For example, the PowerPoint file for abstract number 999, to be presented by someone whose last name is Jones, would have the following file name and extension: Chlor#999Jones.ppt. A movie file that would be used with it might be named Chlor#999JonesMovie.mpg.
When the file is ready for upload, proceed to the PowerPoint upload site. Up to 3 files may be sent at one time. The person sending the file(s) will receive an e-mail from the file transfer application that confirms receipt. No additional confirmation will be sent. However, if we find any functionality problems that need to be addressed, the scheduled speaker will receive an e-mail within three working days.
If it becomes necessary to revise the content of a file after it is submitted, you may either resend it through this procedure or submit the revision after you arrive at the Conference. The revised file should have the same name as the original, except that”AuRev” should be added to the file name (e.g., Chlor#999JonesAuRev.ppt); a second revision should have “AuRev2” in the file name.
In addition to uploading your file, be sure to bring a backup copy of the file with you to the Conference; you may also want to bring paper copies of the slides for use in making copies for handouts.
If you have any questions about your presentation, please send an e-mail message to chlorcon@battelle.org, or call Gina Melaragno at 614-424-7866.