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Abstract Specifications and Placement Notification

To be considered for the program, prepare and submit abstracts (maximum one page) as specified below. Abstracts are due July 31, 2007.

Content. See the program scope for an overview of the expected range of topics. It is expected that more than 900 abstracts will be received for review. Therefore, each abstract must clearly and concisely outline the material being proposed for presentation. Include in your abstract the information the Program Committee will need to quickly comprehend the scope of the work, determine its relevance, and assign it to an appropriate platform or poster slot. Specify the contaminant(s) addressed and the scale of the project (laboratory, pilot, or field). Identify the scientific principles, technology, or combination of technologies being studied and discuss results to date. Case studies are encouraged. Preference will be given to those abstracts that provide a concise and thorough summary of the project objectives and results. Abstracts that have a strong commercial slant or indicate repetition of substantial amounts of information given at previous Battelle or other wide-audience conferences will not be selected.

Format. Abstracts must be in English, cannot exceed one standard-size page, and are to be submitted as Microsoft Word® files. See the example abstract for format specifications. The PDF version can be printed on any printer to accurately illustrate the desired final appearance. You may use the Microsoft® Word version as a template, typing each section of your abstract over the text in the corresponding section of the example abstract.

Submission. Submit the abstract via the abstract submittal form. If for some reason it is not possible to submit your abstract via the submittal form, please e-mail the abstract to www.battelle.org/chlorcon; include the necessary submittal information under the following headings:

• Title of abstract. Should not exceed 10 significant words.
• Corresponding/presenting author information. All correspondence concerning the abstract will be addressed to the person expected to make the presentation at the Conference (i.e., the name given in bold italics on the abstract). Include all contact information—employer, street address, city, state/province and zip/postal code (as applicable), country, telephone, fax, and e-mail address.
• Coauthor address list. Full names of coauthors and the contact information for each—employer, street address, city, state/province and zip/postal code (as applicable), country, telephone, fax, and e-mail address. This information is required.
• Placement preference. To suggest the most pertinent subject area(s), refer to the example topics and select up to three codes (e.g., “A3, C1, D3”) or, if the abstract is being submitted at the request of a prospective session chair, state that person’s name. If the topic of the abstract does not match any of the example topics and is not being submitted at the request of a session chair, leave the subject area blank. In addition, please indicate whether the author prefers a platform (oral) or a poster presentation. Note: The author’s preference will be taken into account, but placement cannot be guaranteed.

Confirmation of Receipt. Receipt of the abstract will be acknowledged by e-mail within one week. Your abstract should be sent only once— please do not send a backup copy by mail or fax and do not resubmit the abstract electronically unless you have not received an acknowledgment of receipt after one week.

Review. Abstracts received by the July 31 due date will be reviewed for technical merit, currency, and relevance to the Conference. When assigning accepted abstracts to program slots, the Technical Program Committee will consider authors’ suggestions as to session and format (platform or poster), but the final decision on placement will be based on space available and best overall design of the Conference program.

Notification of Acceptance/Placement. By November 30, 2007, a letter stating the Committee’s decision on each abstract will be mailed to the corresponding/presenting author. If the abstract was accepted, this letter will state the platform or poster session to which the abstract has been assigned and will provide information on preparing the presentation.

Proceedings. Acceptance letters will include information on submitting manuscripts for the proceedings, which will be published after the Conference. Manuscripts will be invited for all platform and poster presentations; the anticipated submittal deadline is February 29, 2008.

All presenting authors and session chairs are expected to register and pay the standard fees. This policy is necessary because registration fees are the major source of funding for the Conference and a significant percentage of registrants will make presentations.

Inquiries. Questions about abstract submittal should be addressed to Gina Melaragno (chlorcon@battelle.org; phone: 614-424-7866).

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