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Platform Session Information

Platform sessions will be conducted in three concurrent daytime tracks, Tuesday April 22, through Wednesday April 23, 2025. Keynote speakers and panel discussions may also be interspersed throughout the program tracks. 

Registration Requirement: All participants are expected to register before the Conference and pay the technical-program registration fees. No financial assistance is available to support registration or other costs of attending the Conference.
"Co-presenters" not permitted: Each presentation is to be given by one person, and all correspondence will be sent to that person.
Visas: If you require a visa to travel to the U.S., please begin the visa application process immediately; the placement email you received should serve to document your scheduled appearance at the Conference. Please contact the Conference Office ([email protected]) if you require additional documentation.
Presentation Content Approval: If additional approvals are required (management, coauthor, client, or other) to give the presentation and/or to have the materials included in the proceedings, request such approvals as soon as possible.

 

Power Point Files

The corresponding/presenting author will receive an email in late-March providing information on how to name and upload the file. Bring a backup copy of the file to the Conference.

Please do not include confidential or sensitive information in your slides that you do not wish published. 

All PowerPoint files submitted for platform presentations will be included in the Conference Proceedings unless the presenting author contacts the Conference Office ([email protected]) with the request to not have their file included. All such requests must be received no later than April 28, 2025.  

Slide revisions submitted after the due date may be submitted only at the Tech Support Desk onsite and must be received 24-hours in advance of your presentation.

Slides will not be reviewed for content or function (e.g., proper slide advancement, animations, etc.) by the Conference Office. Please verify, in advance of submission, that your presentation operates as desired. You may check your slides at any time at the onsite Tech Support Desk.

Session/Date. The placement notification email sent to each corresponding/presenting author states the session to which your abstract is assigned and the day that session is scheduled.

Time. The time assigned to the talk will be communicated to the speaker in early April 2025.

For best results, we recommend practicing for the following:

10 minutes (talk time) + 3 minutes (Q&A) + 2 minutes (transition to next speaker) = 15 minutes.


Please limit background material, site descriptions, and information about standard methods to the first few minutes—use the remaining time to cover unusual aspects of the work and the results and conclusions.

Please be respectful of other speaker’s scheduled presentation times and do not exceed your time slot. Session Chairs will enforce the time limit for each speaker so that the three concurrent tracks will run according to the schedule.

We recommend doing a dry run of your presentation, checking the content and length of prepared remarks and the legibility of visual materials. This will help ensure that the research results are conveyed effectively to the audience.

The session rooms are large, most people in the audience will be sitting a considerable distance from the projection screen.

NOTE: A confidence monitor will be placed on the floor in front of the podium. Only the current slide will be seen on the monitor, speaker notes will not be visible. Please bring your speaker notes with you, if needed.

Please keep the following recommendations in mind when preparing your visuals:

  • In general, a maximum of 10 slides are the maximum number of slides that can effectively be used in a 15-minute talk.
  • Use large type (at least 24 point) and select an attractive color scheme that provides maximum contrast and visibility—dark text on a light background is recommended.
  • Select only the most relevant information and carefully restrict the amount of text and complexity of drawings and tables.
  • Avoid using paragraphs; instead use bullet points with at most six points per slide.
  • Avoid using large headers and footers, they will crowd the slides and distract attention from the content.
  • Animation—Use animation judiciously. Overuse can be a distraction and cause slides to display slowly. If your presentation includes extensive animations, please submit a PDF version of the file with animations removed for use in the Proceedings.
  • Backup Slides—If you prepare backup slides for Q&A please clearly label them as such. Backup slides will not be included in the PDF of the slides prepared for the Proceedings.
  • Videos/Online Content—Presentation laptops will not have hard-wired internet connections. Videos and any other linked/online content should be embedded in the presentation to ensure proper function. Video files cannot be supported in the online Proceedings, please submit a PDF version of your file as you wish it to appear in the Proceedings.

Professional AV staff will be present to run the projection and sound equipment. Each session room will be equipped with the following:

  • Digital projector and a computer (running MS/Windows®10 and supporting PowerPoint® 2017 and earlier versions)—no other software (e.g., Prezi, Visme, etc.) will be supported. The computer will be located at the tech table in each room, not the podium.
  • A podium microphone will be available on the podium. Lavalier mics will be available. If you prefer a lavalier mic, please arrive 15 minutes in advance of your talk and let the AV tech in the room know you need to be fitted with a lavalier mic.
  • A slide advancer will be located at the podium to advance your slides. An example of the style and buttons on the slide advancers will be provided in your required speaker meeting and can be seen below.