Technical Program Registration Fees
By August 1, 2018, a link to online registration will be available on this page.
Exhibit booth staff will be registered by their exhibit managers. Short course registration information will be added to the website in December 2018.
Please review all applicable registration terms and conditions listed below.
The following technical program registration fees cover admission to all platform and poster sessions, exhibits, group lunches, receptions, and daily continental breakfasts and refreshment breaks.
Paid by Feb. 15, 2019
Paid after Feb. 15, 2019
Registration discounts apply only to payments received by the specified dates.
* The university fee applies to full-time faculty and other teaching and research staff, including post-doctoral students.
** The student fee is reserved for full-time students through Ph.D. candidates whose fees will be paid by their universities or who will not be reimbursed for out-of-pocket payment. Documentation of current enrollment is required.
Presenter Registration Requirement. No financial assistance is available to support registration or other costs of attending the Symposium. All presenting authors (platform and poster), session chairs, and panel moderators/participants are expected to register and pay the applicable technical-program registration fees. This policy is necessary because registration fees are the major source of funding for the Conference and a significant percentage of registrants will make presentations or chair sessions. No exceptions are made to this policy.
Non-U.S. Registrants. For registrants outside the United States, it is recommended that you wait until your visa application has been approved to register. Refunds will not be granted after the “no refund” date in the event your visa application is denied. If you require an invitation letter from the Symposium Office, please email the request to email@example.com.
Sponsor and Exhibitor Waived/Discounted Technical Program Registration
The link to register waived and discounted technical program registrants will be available in mid-October 2018. The Organization ID associated with the company’s booth reservation will be required to register discounted sponsor/exhibitor technical registrants and can be found in the booth reservation confirmation email.
Only those registered for the technical program will be admitted to technical sessions. Anyone making a platform or poster presentation or chairing a session must be registered for the technical program. Technical program registrants may staff the exhibit booth as needed.
Sponsors. Participation as a Symposium Sponsor qualifies an organization to two waived technical program registrations and two discounted technical program registrations ($700/each).
Exhibitors. Participation as an Exhibitor qualifies an organization to two discounted technical program registrations ($700/each).
Booth Staff Registration
The link to register booth staff will be available in mid-October 2018. The Organization ID associated with the company’s booth reservation will be required to register discounted sponsor/exhibitor technical registrants and can be found in the booth reservation confirmation email.
Booth staff must be registered by the Booth Point-of-Contact. Booth staff are defined as your employees who will be attending the Symposium solely to work in your exhibit; they will be admitted to food functions but not to technical sessions unless registered for the technical program. Booth staff badges are not transferable to other individuals and may not be traded/swapped to avoid technical registration fees. Booth staff registration must be done online. Once a booth has been reserved, the Booth Point-of-Contact may access registrations at any time to add/update booth staff. The Participation ID of the person being registered is required.
All booth staff must be registered online by March 15, 2019. Any changes or additions after March 15, 2019, will be assessed a $35 charge.
Registration Terms & Conditions
Registration terms and conditions are subject to change without notice and are applicable to all levels of registration, including booth staff and Sponsor/Exhibitor waived and discounted registrants. No one under 18 years of age will be admitted to any Symposium event unless registered as a student, valid student ID required at check-in.
Payment. Payment is required to confirm registration. Checks will be accepted for registrations made through February 15, 2019. Beginning February 16, 2019, payment can be made only by major credit card. Purchase orders will not be accepted. Fees are not transferable to other Battelle Conferences.
Substitutions & Transfers. Substitutions or transfers for technical program registrants will be accepted at any time, but will incur a $100 transfer fee. Substitutions/transfers are only valid for a registration that has not been used. For example, a full Symposium registration (for all event days) may not be transferred between individuals for use on different days.
Cancellations & Refunds. Registration cancellations and refund requests must be received in writing on or before the “cancellation requested date” below to qualify. Paid no-shows will receive all the materials covered by their registration fees. Refunds will be processed to the credit card used for payment. No refunds will be made after February 16, 2019 for any reason.
By registering for the Symposium, you agree to the following registration cancellation refund policy:
Cancellation requested on or before December 9, 2018: 75% of the registration fee (less a $50 service fee).
Cancellation requested December 10, 2018, through February 15, 2019: 50% of the registration fee (less a $50 service fee).
After February 16, 2019: No refunds.
Identification & Badge Use. Attendee badges are the property of Battelle and are required for admittance to all Symposium functions (e.g., session rooms, Exhibit Hall) and must be visible at all times. Only the attendee named on the badge may pick up his or her badge and registration materials. A valid photo identification (driver’s license/passport/student ID) that matches the name on the badge will be required for verification upon check-in, this policy is strictly enforced. By registering for the Symposium, you agree not to sell, trade, modify, copy, tamper with, or share/swap your badge. This includes sharing/swapping Exhibitor and/or technical registrant badges to avoid paying the technical program registration fee. Badge fraud (i.e., theft of services) is detrimental to the Symposium and attendees found to be engaging in such conduct are subject to immediate ejection from the Symposium, registration cancellation, without refund, and possible prosecution and/or ban from future Battelle Conferences.
Badge Reprint Fee. Lost or forgotten badges will be charged a $50 reprint fee for replacement. Photo ID must be produced to request a badge reprint.
Event Cancellation Policy. If Battelle cancels the Symposium due to circumstances beyond Battelle’s reasonable control such as, but not limited to, acts of God, acts of war, government emergency, labor strikes, and/or unavailability of the event or exhibition facility, Battelle shall refund to attendee his/her previously paid registration fee(s) less a share of event cost incurred by Battelle. This refund shall be the attendee’s exclusive remedy and Battelle’s sole liability for cancellation of the event for reasons generally described in this paragraph.
Use of Likeness. By attending the Symposium, you agree and consent that Battelle has the right, in perpetuity, to record, transcribe, modify, perform, reproduce, display, distribute and transmit in any form and for any purpose your name, voice, picture, photograph, portrait and other reproductions of your likeness/image at the Symposium in connection with any advertising or promotional content and materials, or for any other lawful purpose including by posting on public websites. You also agree that your likeness/image may appear in photos of the Symposium made available to you, other attendees, and the public.
General Conduct and Courtesy. Attendees are expected to comport themselves in a professional, respectful, and responsible manner at all times. Battelle reserves the right, in our sole discretion, to refuse admittance to any person and may expel any person, for any reason, from the Symposium or specific Symposium events.
Attire. Business or business casual attire is recommended. Session rooms and other Symposium areas may be cool; a sweater, light jacket, or layered clothing is recommended to maintain your individual comfort level.
RELEASE OF LIABILITY. YOU UNDERSTAND THAT PARTICIPATION IN THE SYMPOSIUM CARRIES WITH IT CERTAIN INHERENT RISKS. YOU HEREBY AGREE TO RELEASE AND HOLD HARMLESS BATTELLE, THE HILTON BALTIMORE, AND THEIR EMPLOYEES, VENDORS, PARTNERS, AGENTS AND CONTRACTORS FROM ANY AND ALL ALLEGED AND/OR ACTUAL LIABILITY, CLAIMS, ACTIONS, LAWSUITS, DAMAGES AND LOSSES OF ANY KIND, INCLUDING ATTORNEY’S FEES, WHICH ARISE OUT OF OR RESULT FROM YOUR ATTENDANCE AT AND PARTICIPATION IN THE SYMPOSIUM AND ANCILLARY ACTIVITIES, INCLUDING BUT NOT LIMITED TO PROPERTY DAMAGE AND PERSONAL INJURIES, ILLNESS, DEATH OR OTHER PHYSICAL LOSS, WHETHER OR NOT FORESEEABLE. These terms and conditions shall be construed in accordance with the laws and enforced within the jurisdiction of the State of Ohio, without regard to its principles of conflicts of law.
Questions about registration should be addressed to firstname.lastname@example.org, using the subject line “Registration.”