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Registration

Register by March 30, 2020, for the early-bird rate.

Technical Program Registration

The following technical program registration fees cover admission to all platform and poster sessions, exhibits, group lunches, receptions, daily continental breakfasts, and refreshment breaks. 

Please review all registration terms and conditions seen below before registering.

NOTE: You must OPT-IN during the registration process if you wish to be included in Conference Registration Lists.  

Click here to register for the Technical program>

 

Paid by March 30, 2020

Paid after March 30, 2020

Industry

$955

$1025

Govt./Univ*

$730

$830

Student**

$440

$490

*The university fee applies to full-time faculty and other teaching and research staff, including post-doctoral students.
**The student fee is reserved for full-time students through Ph.D. candidates whose fees will be paid by their universities or who will not be reimbursed for out-of-pocket payment. Documentation of current enrollment is required. 

Non-U.S. Registrants. For registrants outside the United States, it is recommended that you wait until your visa application has been approved prior to registering. Refunds will not be granted after the “no refund” date in the event your visa application is denied.

No financial assistance is available to support registration or other costs of attending the Conference. All presenting authors and session chairs are expected to register and pay the applicable technical-program registration fees. This policy is necessary because registration fees are the major source of funding for the Conference and a significant percentage of registrants will make presentations or chair sessions. No exceptions are made to this policy.

Booth Staff Registration

Booth staff are defined as the employees of your company who will be attending the Conference solely to work in your booth. Booth staff registration must be done online. Once a booth has been reserved, the Booth Point-of-Contact may access registrations at any time to add/update booth staff. All booth staff must be registered online by May 13, 2020. Any changes or additions after that date will be assessed a $35 charge. Booth staff will be admitted to food functions and may attend the Plenary Session. Booth staff are eligible for upgraded technical program registration ($700/each) up to the maximum technical upgrade totals shown in the Exhibitor Terms and Conditions.

Booth staff are not eligible to attend technical sessions unless registered for the technical program. Anyone found to be attending technical sessions without the proper registration credentials will be charged a full conference technical registration fee ($1,025).  Booth staff badges are not transferable to other individuals and may not be traded/swapped with technical program registrants to avoid technical registration fees. Anyone found to be attending technical sessions without the proper registration credentials will be charged a full conference technical registration fee. 

Click here to register Booth Staff>

Sponsor/Exhibitor Discounted Technical Program Registration

The Organization ID associated with the company’s booth reservation will be required to register discounted sponsor/exhibitor technical registrants and can be found in the booth reservation confirmation email. Anyone making a platform or poster presentation or chairing a session must be registered for the technical program. Technical program registrants may staff the exhibit booth as needed.

Click here to register Sponsor/Exhibitor Discounted Technical Registrants>

Booth Size

Booth Staff Badges included with Exhibit Fee

Maximum Additional Booth Staff 

Maximum Booth Staff/Exhibit Space

Maximum Technical Upgrades Allowed

Govt./Non-Profit Inline 10’x10’22 ($400 each)41 ($400 each)

Standard Inline 10’x10’

2

2 ($400 each)

4

2 ($700 each)

Inline 10'x20'

4

2 ($400 each)

6

4 ($700 each)

Island 20'x20'

6

2 ($400 each)

8

6 ($700 each)

 

Registration Terms & Conditions

Registration terms and conditions are subject to change without notice and are applicable to all levels of registration, including booth staff and Sponsor/Exhibitor discounted registrants. No one under 18 years of age will be admitted to any Conference event unless registered as a student, valid student ID required at check-in.

PHOTO-ID REQUIRED. A valid, government-issued photo identification (driver’s license/passport/student ID) that matches the name on the badge will be required for verification upon check-in. Only the attendee named on the badge may pick up his or her badge and registration materials.

Payment. Payment is required to confirm registration and registration discounts apply only to payments received by the specified dates. Checks will be accepted for registrations made through March 30 2020. Beginning March 31, 2020, payment can be made only by major credit card. Purchase orders will not be accepted. Fees are not transferable to other Battelle Conferences. Conference information meant for attendees only (e.g., links to mobile apps, abstracts, and registration lists) will only be sent to individuals that have paid in full.

Substitutions/Transfers. Substitutions/transfers for technical program registrants will be accepted at any time, but will incur a $100 transfer fee. Substitutions/transfers are only valid for a registration that has not been used. For example, a full Conference registration (for all event days) may not be transferred between individuals for use on different days. 

Refunds. Registration cancellations and refund requests must be received in writing on or before the “cancellation requested date” below to qualify. Paid no-shows will receive all the materials covered by their registration fees. Refunds will be processed to the credit card used for payment. No refunds will be made after March 30, 2020, for any reason. By registering for the Conference, you agree to the following registration cancellation refund policy:

Cancellation Requested

Refund

By January 10, 2020

75% of the registration fee (less a $50 service fee)

January 11, 2020, to March 30, 2020

50% of the registration fee (less a $50 service fee

After March 30, 2020

No refunds

Identification & Badge Use. Attendee badges are the property of Battelle and are required for admittance to all Conference functions (e.g., session rooms, Exhibit Hall) and must be visible at all times. Only the attendee named on the badge may pick up his or her badge and registration materials. A valid photo identification (driver’s license/passport/student ID) that matches the name on the badge will be required for verification upon check-in. By registering for the Conference, you agree not to sell, trade, modify, copy, tamper with, or share/swap your badge. This includes sharing/swapping Exhibitor and/or technical registrant badges to avoid paying the technical program registration fee. Badge fraud (i.e., theft of services) is detrimental to the Conference and attendees found to be engaging in such conduct are subject to immediate ejection from the Conference, registration cancellation, without refund, and possible prosecution and/or ban from future Conferences. 

Lost/Forgotten Badges. A valid, government-issued photo ID is required for badge reprint for lost or forgotten badges.

Cancellation Policy. If Battelle cancels the Conference due to circumstances beyond Battelle’s reasonable control such as, but not limited to, acts of God, acts of war, government emergency, labor strikes, and/or unavailability of the event or exhibition facility, Battelle shall refund to attendee his/her previously paid registration fee(s) less a share of event cost incurred by Battelle. This refund shall be the attendee’s exclusive remedy and Battelle’s sole liability for cancellation of the event for reasons generally described in this paragraph.

Use of Likeness. By attending the Conference, you agree and consent that Battelle has the right, in perpetuity, to record, transcribe, modify, perform, reproduce, display, distribute and transmit in any form and for any purpose your name, voice, picture, photograph, portrait and other reproductions of your likeness/image at the Conference in connection with any advertising or promotional content and materials, or for any other lawful purpose including by posting on public websites. You also agree that your likeness/image may appear in photos of the Conference made available to you, other attendees, and the public.

General Conduct and Courtesy. Attendees are expected to comport themselves in a professional, respectful, and responsible manner at all times. Battelle reserves the right, in our sole discretion, to refuse admittance to any person and may expel any person, for any reason, from the Conference or specific Conference events.

Attire. Business or business casual attire is recommended. Session rooms and other Conference areas may be cool; a sweater, light jacket, or layered clothing is recommended to maintain your individual comfort level.

Release of Liability. You understand that participation in the Conference carries with it certain inherent risks. You hereby agree to release and hold harmless Battelle, the Palm Springs Convention Center, and the Palm Springs Renaissance Hotel, and their employees, vendors, partners, agents and contractors from any and all alleged and/or actual liability, claims, actions, lawsuits, damages and losses of any kind, including attorney’s fees, which arise out of or result from your attendance at and participation in the Conference and ancillary activities, including but not limited to property damage and personal injuries, illness, death or other physical loss, whether or not foreseeable. These terms and conditions shall be construed in accordance with the laws and enforced within the jurisdiction of the State of Ohio, without regard to its principles of conflicts of law.