Technical Program Registration Fees
By August 1, 2018, a link to online registration will be available.
Exhibit booth staff will be registered by their exhibit managers. Short course registration information will be added to the website in October 2018.
The following technical program registration fees cover admission to all platform and poster sessions, exhibits, group lunches, receptions, and daily continental breakfasts and refreshment breaks.
Paid by Nov. 1, 2018
|Paid after Nov. 1, 2018|
Registration discounts apply only to payments received by the specified dates.
* The university fee applies to full-time faculty and other teaching and research staff, including post-doctoral students.
** The student fee is reserved for full-time students through Ph.D. candidates whose fees will be paid by their universities or who will not be reimbursed for out-of-pocket payment. Documentation of current enrollment is required.
No financial assistance is available to support registration or other costs of attending the Conference. All presenting authors (platformand poster), session chairs, and panel moderators/participants are expected to register and pay the applicable technical-program registration
fees. This policy is necessary because registration fees are the major source of funding for the Conference and a significant percentage of registrants will make presentations or chair sessions. No exceptions are made to this policy.
Non-U.S. Registrants. For registrants outside the United States, it is recommended that you wait until your visa application has been approved to register. Refunds will not be granted after the “no refund” date in the
event your visa application is denied. If you require an invitation letter from the Conference Office, please email the request to firstname.lastname@example.org.
Sponsor and Exhibitor Waived/Discounted Technical Program Registration
The link to register waived and discounted technical program registrants will be available by July 16, 2018. The Organization ID associated with the company’s booth reservation will be required to register discounted sponsor/exhibitor
technical registrants and can be found in the booth reservation confirmation email.
Only those registered for the technical program will be admitted to technical sessions. Anyone making a platform or poster presentation or chairing a session must be registered for the technical program. Technical program registrants
may staff the exhibit booth as needed.
Sponsors. Participation as a Conference Sponsor qualifies an organization to two waived technical program registrations and two discounted technical program registrations ($700/each).
Exhibitors. Participation as an Exhibitor qualifies an organization to two discounted technical program registrations ($700/each).
Booth Staff Registration
The link to register booth staff will be available by July 16, 2018. The Organization ID associated with the company’s booth reservation will be required to register discounted sponsor/exhibitor technical registrants and can be found in the
booth reservation confirmation email.
Booth staff must be registered by the Booth Point-of-Contact. Booth staff are defined as your employees who will be attending the Conference solely to work in your exhibit; they will be admitted to food functions but not to technical sessions unless registered
for the technical program. Booth staff badges are not transferable to other individuals and may not be traded/swapped to avoid technical registration fees. Booth staff registration must be done online. Once a booth has been reserved, the Booth
Point-of-Contact may access registrations at any time to add/update booth staff. The Participation ID of the person being registered is required.
All booth staff must be registered online by January 11, 2019. Any changes or additions after January 11, 2019, will be assessed a $35 charge.
Registration Terms & Conditions
Registration terms and conditions are subject to change without notice and are applicable to all levels of registration, including booth staff and Sponsor/Exhibitor waived and discounted registrants. No one under
18 years of age will be admitted to any Conference event unless registered as a student, valid student ID required at check-in.
Payment. Payment is required to confirm registration. Checks will be accepted for registrations made through December 14, 2018. Beginning December 15, 2018, payment can be made only by major credit card. Purchase orders will not
be accepted. Fees are not transferable to other Battelle Conferences.
Substitutions & Transfers. Substitutions or transfers for technical program registrants will be accepted at any time, but will incur a
$100 transfer fee. Substitutions/transfers are only valid for a registration that has not been used. For example, a full Conference registration (for all event days) may not be transferred between individuals for use on different days.
Cancellations & Refunds. Registration
cancellations and refund requests must be received in writing on or before the “cancellation requested date” below to qualify. Paid no-shows will receive all the materials covered by their registration fees. Refunds will be processed
to the credit card used for payment. No refunds will be made after January 11, 2019 for any reason.
By registering for the Conference, you agree to the following registration cancellation refund policy:
on or before November 9, 2018: 75% of the registration fee (less a $50 service fee).
Cancellation requested November 10, 2018, through January 11, 2019: 50% of the registration fee (less a $50 service fee).
After January 11, 2019:
Identification & Badge Use. Attendee badges are the property of Battelle and are required for admittance to all Conference functions (e.g., session rooms, Exhibit Hall) and must be visible at all times.
Only the attendee named on the badge may pick up his or her badge and registration materials. A valid photo identification (driver’s license/passport/student ID) that matches the name on the badge will be required for verification
upon check-in. By registering for the Conference, you agree not to sell, trade, modify, copy, tamper with, or share/swap your badge. This includes sharing/swapping Exhibitor and/or technical registrant badges to avoid paying the technical program
registration fee. Badge fraud (i.e., theft of services) is detrimental to the Conference and attendees found to be engaging in such conduct are subject to immediate ejection from the Conference, registration cancellation, without refund, and possible
prosecution and/or ban from future Conferences.
Badge Reprint Fee. Lost or forgotten badges will be charged a $50 reprint fee for replacement. Photo ID must be produced to request a badge reprint.
Event Cancellation Policy. If Battelle cancels the Conference due to circumstances beyond Battelle’s reasonable control such as, but not limited to, acts of God, acts of war, government emergency, labor strikes, and/or unavailability
of the event or exhibition facility, Battelle shall refund to attendee his/her previously paid registration fee(s) less a share of event cost incurred by Battelle. This refund shall be the attendee’s exclusive remedy and Battelle’s sole
liability for cancellation of the event for reasons generally described in this paragraph.
Use of Likeness. By attending the Conference, you agree and consent that Battelle has the right, in perpetuity, to record, transcribe, modify, perform, reproduce, display, distribute and transmit in any form and for any purpose your
name, voice, picture, photograph, portrait and other reproductions of your likeness/image at the Conference in connection with any advertising or promotional content and materials, or for any other lawful purpose including by posting on public websites.
You also agree that your likeness/image may appear in photos of the Conference made available to you, other attendees, and the public.
General Conduct and Courtesy. Attendees are expected to comport themselves in a professional, respectful, and responsible manner at all times. Battelle reserves the right, in our sole discretion, to refuse admittance to any person
and may expel any person, for any reason, from the Conference or specific Conference events.
Attire. Business or business casual attire is recommended. Session rooms and other Conference areas may be cool; a sweater, light jacket, or layered clothing is recommended to maintain your individual comfort level.
RELEASE OF LIABILITY. YOU UNDERSTAND THAT PARTICIPATION IN THE CONFERENCE CARRIES WITH IT CERTAIN INHERENT RISKS. YOU HEREBY AGREE TO RELEASE AND HOLD HARMLESS BATTELLE, THE HILTON NEW ORLEANS, AND THEIR EMPLOYEES, VENDORS, PARTNERS, AGENTS AND CONTRACTORS FROM ANY AND ALL ALLEGED AND/OR ACTUAL LIABILITY, CLAIMS, ACTIONS, LAWSUITS, DAMAGES AND LOSSES OF ANY KIND, INCLUDING ATTORNEY’S FEES, WHICH ARISE OUT OF OR RESULT FROM YOUR
ATTENDANCE AT AND PARTICIPATION IN THE CONFERENCE AND ANCILLARY ACTIVITIES, INCLUDING BUT NOT LIMITED TO PROPERTY DAMAGE AND PERSONAL INJURIES, ILLNESS, DEATH OR OTHER PHYSICAL LOSS, WHETHER OR NOT FORESEEABLE. These terms and conditions shall
be construed in accordance with the laws and enforced within the jurisdiction of the State of Ohio, without regard to its principles of conflicts of law.
Questions about registration should be addressed to email@example.com, using the subject line “Registration.”