Registration Terms & Conditions
The following details the Agreement between Battelle (the organizer) and any individual, company, partnership, or organization (exhibitor) that participates in the Conference on Innovations in Climate Resilience (the Activity). These terms and conditions apply to the exclusion of any others unless expressly agreed to in writing. By submitting a registration, you agree that you have read, understand, and agree to the terms and conditions outlined herein. Registration terms and conditions are subject to change without notice and are applicable to all levels of registration. No one under 18 years of age will be admitted to any Activity event unless registered as a student, valid college or university student ID required at check-in.
By registering, you agree to promptly comply with all requests, directions, and instructions issued by Battelle, the Sediments Conference Office, or the Scientific Consulting Group, Inc. (SCG), Battelle’s meeting contractor, in connection with the Activity. Neither Battelle, the Climate Conference Office, nor SCG, will be responsible for a delay or failure to provide Activity benefits because of your failure or delay complying with reasonable requests, directions, or instructions, including prompt payment of fees. If fees are not received by the specified due dates, we reserve the right to not supply, or cease to supply, any/all benefits.
Payment: Payment is required to confirm registration. Checks will be accepted for registrations made through March 22, 2024. Beginning March 23, 2024, payment can be made only by major credit card. Purchase orders will not be accepted.
Fees are not transferable to other Battelle Conferences.
Substitutions & Transfers: Substitutions or transfers for technical program registrants will be accepted at any time but will incur a $100 transfer fee. Substitutions/transfers are only valid for a registration that has not been used. For example, a full Conference registration (for all event days) may not be transferred between individuals for use on different days.
Cancellations & Refunds: Registration cancellations and refund requests must be received in writing on or before the “cancellation requested date” below to qualify. Paid no-shows will receive all the materials covered by their registration fees. Refunds will be processed to the credit card used for payment if cancellation requested within 30 days of payment, otherwise, the refund will be processed by check. A $150 service fee applies to each cancelled registration.
By registering for the Conference, you agree to the following registration cancellation refund policy:
- Cancellation requested on or before February, 2 2024: 75% of the registration fee (less a $150 service fee).
- Cancellation requested February 3, 2024 - March 25, 2024: 50% of the registration fee (less a $150 service fee).
- After April 2, 2024: No refunds.
Identification & Badge Use: Attendee badges are the property of Battelle and are required for admittance to all Conference functions (e.g., session rooms, receptions) and must be visible at all times. Only the attendee named on the badge may pick up his or her badge and registration materials. A valid photo identification (driver’s license/passport/student ID) that matches the name on the badge will be required for verification upon check-in. By registering for the Conference, you agree not to sell, trade, modify, copy, tamper with, or share/swap your badge. Badge fraud (i.e., theft of services) is detrimental to the Conference and attendees found to be engaging in such conduct are subject to immediate ejection from the Conference, registration cancellation, without refund, and possible prosecution and/or ban from future Conferences.
PHOTO-ID REQUIRED FOR BADGE PICK-UP/REPLACEMENT: AA valid government-issued photo identification (e.g., driver’s license/passport/student ID) that matches the name on the badge will be required for verification upon check-in or to request a replacement badge. Only the attendee named on the badge may pick up his or her badge and registration materials.
Battelle Event Cancellation or Postponement/Change of Date(s) or Venue: If Battelle cancels the Conference due to a force majeure even such as, but not limited to, acts of God, acts of war, fire, explosion, accident, flood, windstorm,
extreme weather, earthquake, epidemic, or other disaster or calamity, disruption of utility service; restrictive new governmental laws or regulations; acts of war (whether declared or undeclared), invasion, blockade, or sabotage; terrorism or threat
thereof; riot, civil disturbance, insurrection or acts of public enemies; and strike, lockout or other labor action and inability to procure materials;, and/or unavailability of the event or exhibition facility, Battelle shall refund to the attendee
his/her previously paid fee(s) less a $50 service fee. This refund shall be the attendee’s exclusive remedy and Battelle’s sole liability for cancellation of the event for reasons generally described in this paragraph. Battelle shall not
be responsible for delays, damage, loss, increased costs, or other unfavorable conditions arising by virtue of cause or causes not reasonably within the control of Battelle caused by a force majeure.
If Battelle postpones the event, Battelle shall retain any attendee fee(s) already paid and apply such fee(s) to the future event.
Battelle may, in its sole discretion, change the date(s) and/or venue of the event and associated Exhibition upon written notice by email to the attendee. Battelle shall not be liable for any costs, damages, fees or other expenses of attendee as a result of any such changes.
Use of Likeness: By attending the Conference, you agree and consent that Battelle has the right, in perpetuity, to record, transcribe, modify, perform, reproduce, display, distribute and transmit in any form and for any purpose your name, voice, picture, photograph, portrait and other reproductions of your likeness/image at the Conference in connection with any advertising or promotional content and materials, or for any other lawful purpose including by posting on public websites. You also agree that your likeness/image may appear in photos of the Conference made available to you, other attendees, and the public.
General Conduct and Courtesy: Attendees are expected to comport themselves in a professional, respectful, and responsible manner at all times. Battelle reserves the right, in our sole discretion, to refuse admittance to any person and may expel any person, for any reason, from the Conference or specific Conference events.
Attire: Business or business casual attire is recommended. Session rooms and other Conference areas may be cool; a sweater, light jacket, or layered clothing is recommended to maintain your individual comfort level.
COVID-19 SAFETY ACKNOWLEDGEMENT:I acknowledge that I derive personal satisfaction and a benefit by virtue of my participation in the Conference on Innovations in Climate Resilience (the “Activity”) held or sponsored by Battelle
Memorial Institute (“Battelle”) and its associated activities, and I willingly engage in the event and/or other associated activities.
Battelle cannot guarantee that the Activity participants, volunteers, partners, or others in attendance, are not already infected with or will not become infected with COVID-19 or variants of COVID-19. By registering for the Activity, I acknowledge and understand the following:
I knowingly and freely assume all such risks related to illness and infectious diseases, such as COVID-19 or variants of COVID-19, even if arising from the negligence or fault of the Released Parties; and
I hereby knowingly assume the risk of injury, harm and loss associated with the Activity, including any injury, harm and loss caused by the negligence, fault or conduct of any kind on the part of the Released Parties.
DUTY TO SELF-MONITOR AND NOTIFY/REPORT: Individuals who currently or within the past fourteen (14) days have
- experienced any symptoms associated with COVID-19,
- who believe that they may have been exposed to a confirmed or suspected case of COVID- 19, or
- have been diagnosed with COVID-19 and are not yet cleared as non-contagious by state or local public health authorities or the health care team responsible for their treatment should not attend the Activity. Participants in the Activity agree to self-monitor for signs and symptoms of COVID-19 and immediately cease participation in the Activity if experiencing any of the signs or symptoms of COVID-19. Individuals that experience signs or symptoms of COVID-19 within 14 days after participating in the Activity will contact Battelle at [email protected].
MEDICAL ACKNOWLEDGMENT AND RELEASE: I acknowledge the potential health risks associated with the Activity, including but not limited to transient dizziness, lightheaded, fainting, nausea, muscle cramping, musculoskeletal injury, joint pains, sprains and strains, heart attack, stroke, or sudden death. I agree that if I experience any of these or any other symptoms during the Activity, I will discontinue my participation immediately and seek appropriate medical attention.
RELEASE AND WAIVER: I HEREBY RELEASE, WAIVE, AND FOREVER DISCHARGE ANY AND ALL LIABILITY, CLAIMS, AND DEMANDS OF WHATEVER KIND OR NATURE AGAINST THE BATTELLE MEMORIAL INSTITUTE AND ITS AFFILIATED PARTNERS AND SPONSORS, INCLUDING IN EACH CASE, WITHOUT LIMITATION, THEIR DIRECTORS, OFFICERS, EMPLOYEES, VOLUNTEERS, AND AGENTS (THE “RELEASED PARTIES”), EITHER IN LAW OR IN EQUITY, TO THE FULLEST EXTENT PERMISSIBLE BY LAW, INCLUDING BUT NOT LIMITED TO DAMAGES OR LOSSES CAUSED BY THE NEGLIGENCE, FAULT OR CONDUCT OF ANY KIND ON THE PART OF THE RELEASED PARTIES, INCLUDING BUT NOT LIMITED TO DEATH, BODILY INJURY, ILLNESS, ECONOMIC LOSS OR OUT OF POCKET EXPENSES, OR LOSS OR DAMAGE TO PROPERTY, WHICH I, MY HEIRS, ASSIGNEES, NEXT OF KIN AND/OR LEGALLY APPOINTED OR DESIGNATED REPRESENTATIVES, MAY HAVE OR WHICH MAY HEREINAFTER ACCRUE ON MY BEHALF, WHICH ARISE OR MAY HEREAFTER ARISE FROM MY PARTICIPATION WITH THE ACTIVITY.
As a participant, volunteer, or attendee, I recognize that my participation, involvement and/or attendance at any Battelle Memorial Institute activity (“Activity”) is voluntary and may result in personal injury (including death) and/or property damage. By attending, observing or participating in the Activity, I acknowledge and assume all risks and dangers associated with my participation and/or attendance at the Activity, and I agree that: (a) Battelle Memorial Institute, (b) the property or site owner of the Activity, and (c) all past, present and future affiliates, successors, assigns, employees, volunteers, vendors, partners, directors, and officers, of such entities (subsections (a) through (c), collectively, the "Released Parties"), will not be responsible for any personal injury (including death), property damage, or other loss suffered as a result of your participation in, attendance at, and/or observation of the Activity, regardless if any such injuries or losses are caused by the negligence of any of the Released Parties (collectively, the "Released Claims"). BY ATTENDING AND/OR PARTICIPATING IN THE ACTIVITY, YOU ARE DEEMED TO HAVE GIVEN A FULL RELEASE OF LIABILITY TO THE RELEASED PARTIES TO THE FULLEST EXTENT PERMITTED BY LAW. These terms and conditions shall be construed in accordance with the laws and enforced within the jurisdiction of the State of Ohio, without regard to its principles of conflicts of law.