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Employee Off-boarding

This resource is to help you efficiently transfer from Battelle. Please direct all general inquires to the Battelle Human Resources Department at 614.424.5000.



Battelle BlueChip Points

Access to your BlueChip account will remain active for 30 days after your termination date. To access, click here and call 888.598.4455 to obtain your login credentials for the site. 

Battelle Equipment

You are required to return all computers, RSA SecurID Tokens, Corporate Phones, iPads, Tablets, any and all Battelle owned computing assets. Please coordinate with your manager to ensure proper shipment/return of all Battelle equipment. For assistance or questions, please contact the Battelle IT Service Desk at citservicedesk@battelle.org or call 614.424.5555.

Battelle Licensed Computer Software

You are required to remove all Battelle licensed software from your home computer. Examples of such software include, without limitation: Microsoft Office, virus protection software, and terminal emulators.

Typically, software is removed by clicking Start > Settings > Control Panel > double-click Add/Remove Programs. Highlight the software to be removed and click the Change/Remove button. Contact the Battelle IT Service Desk at citservicedesk@battelle.org or call 614.424.5555 for assistance.

Change of Address

Please notify Benefits Administration of a future change of address in writing. This will help ensure any future paperwork, including paychecks, tax documents, pension, savings plan, and health information, reaches you in a timely manner. Please supply your employee ID number and your name along with the new address to bcobenefits@battelle.org.



Continuing Legal Obligations

Please remember that under the terms of your Battelle Employment Agreement:

  • You are obligated to maintain in confidence the proprietary and other sensitive information of Battelle and those with whom it does business and,
  • You are obligated to return all records and other Battelle property to Battelle.

You may obtain a complete copy of your Battelle Employment Agreement by contacting Battelle Staff Records at bcostaffrecords@battelle.org or call 614.424.3611.

Educational Assistance

Please contact HumanResources@battelle.org with any questions pertaining to the Tuition Reimbursement Program.

Electronic W-2

If you have signed up to receive an electronic W-2 using your Battelle email address, you will need to change your email address to ensure that you receive the notification when your W-2 is available to download.

  • Go to www.w2express.com
  • Enter the five-digit Employer Code of 14515
  • Enter your User ID, which was your Battelle Employee ID
  • Enter your PIN (NOTE: If this is your first time logging into the system, you will need to enter the default PIN = Last four digits of your SSN + YYYY of birth (Ex. 99991968).  Please contact the Payroll office if your PIN needs to be reset to the default) 
  • Select “My Account”
  • Select the corresponding personal information you wish to change (email, mailing address, or phone number)
  • Select “Edit” next to the information you wish to change
  • Click "Save" after you have updated the information.

You will see a receipt window indicating that you have successfully updated your personal information.

If you have not signed up to receive an electronic W-2, please go the www.w2express.com using the login information shown above and click the “Go Paperless Today” button on the main screen and follow the prompts.  You should receive a receipt page indicating that you have consented for online delivery of your W-2. 

You are required to consent to electronic delivery of your W-2 for security purposes. To ensure system setup and processing, we request that you complete the consent for your electronic delivery as soon as possible and no later than Nov. 30. Please note if we do not receive your consent for electronic delivery, you will receive a paper copy of your W-2 on or around Jan. 31, 2016. 

If you have questions about this process, please send an email to bcopayroll@battelle.org or call Battelle’s Payroll office at 614.424.7143.

Employment Verification Services

If an employer, loan officer, or other party needs to verify your previous employment with Battelle, the request must be submitted to:

The Work Number
(800) 367-5690

Employer Code: 14515

Username: Employee ID

PIN: Last 4 digits of Social Security Number + Employee's Birth Year
www.theworknumber.com

Flexible Spending Accounts

If you participate in the Medical Spending Account, you will be eligible for reimbursement of expenses incurred through the end of the month of your last day worked. However, you have the right to elect to continue making contributions to your Medical Reimbursement Account on an after-tax basis by electing continued participation under COBRA. If you elect benefit continuation for coverage, your contributions are paid each month on an after-tax basis. If you fail to make a payment on a timely basis, your coverage will end. All eligible expenses incurred during the participation period are reimbursable up to the amount of your contribution election. To elect this option,  you must complete the Benefit Continuation Election Form for COBRA provided by PayFlex, Battelle's COBRA administrator.

If you are enrolled in the Dependent DayCare Spending Account, contributions will be taken out of your check through the end of the last day worked. However, Dependent DayCare expenses qualify for reimbursement for the entire plan year regardless of your termination date. 

You have until March 31 of the following year to submit for reimbursement under either plan. Contact PayFlex or call 800.284.4885 for further questions. 

Garnishments

Garnishments will be deducted from your final salary check. They will not be deducted from your PTO check. Please contact Payroll at bcopayroll@battelle.org or call 614.424.7143 if you have any questions. 

Life and Group Accident Insurance

If not already provided, a letter detailing information regarding your Life and Group Accident Insurance will be mailed shortly after separation. Life insurance can be converted/ported to an individual policy directly with Unum. The conversion and port rates as well as the appropriate forms can be obtained by contacting Unum at (866) 269-0978. If you would like to convert your Group Accident coverage, you can obtain the conversion rate and forms by contacting Battelle Benefits Administration at bcobenefits@battelle.org or call 614.424.6350.

Medical, Dental and EAP

Medical, Dental and EAP coverage for a staff member and his/her dependents ends on the last day of the month in which your employment terminates with Battelle. If not already provided, a letter detailing additional information regarding coverage will be mailed to you shortly after your employment ends. You will receive at your home a COBRA package detailing the rights to elect continued coverage. You will be provided with a specific period of time in which to elect COBRA Continuation Coverage. The timelines required for paperwork submission and payment will be further explained in the COBRA information sent to your home. A former staff member who elects COBRA Continuation Coverage must pay the entire premium plus an applicable service for the coverage. You can enroll in COBRA by returning the election form to PayFlex, Battelle's COBRA administrator. For further questions you can reach Benefits Administration at bcobenefits@battelle.org or call 614.424.6350.

Medical Physicals

If your position required  medical monitoring and you receive periodic health physicals, you are eligible for an exit health physical, however it is not mandatory. Contact Health Services at 614.424.6337 to schedule an appointment within 30 calendar days from your termination date.

Outplacement Assistance

For staff members who are terminated due to reduction in force (RIF) or job elimination, we have contracted with Right Management to provide outplacement assistance free of charge. Click here for an informational sheet describing Right Management's services. For U.S. residents, please call 866.319.1690. Canadian residents, please call 866.606.4225.

If you have questions regarding your eligibility in this program please contact the HR Department at 614.424.5000. 

Payroll/Paycheck

Your final paycheck will be a direct deposit into your account. If you have a PTO balance it will be paid separately and also issued as a direct deposit. The direct deposit confirmation will be mailed to your home address therefore, please verify that your address is current in our system. Please contact Payroll at bcopayroll@battelle.org or call 614.424.7143.

If you are in an IC eligible job and are terminated due to a reduction in force, you need to have been a participant in the plan for at lease 3/4ths (employed as of June 30) of the plan year in order to qualify for a payout. The bonus will be paid out in December and will also be a deposit.

If you are in an IC eligible job and voluntarily terminate prior to the fiscal year (before October 1), you will not be eligible for an IC payout.

Payroll Tax and W-2

If you have a tax related question or need a copy of your W-2 from a prior year, please contact Payroll at bcopayroll@battelle.org or call 614.424.7143.

Pension Plan

You become vested in the Pension Plan after you complete five years of vesting service. However, you may become automatically vested before five years of service if, while you are working for Battelle you reach age 65, or you become totally and permanently disabled. If you are under the age of 50, you will be notified as soon as administratively possible (typically four-six months) as to the value of your pension plan. If your total present value of your pension benefit is $1,000 or less, you will automatically receive a one-time lump-sum payment from the Pension Plan. If the value of the plan is greater than $1,000 your pension will be deferred and you will be able to elect to begin payments between the ages of 50 through 65. If you are age 50 or over, you will receive a notice mailed to your home address of record along with the appropriate forms to complete if you wish to begin  your pension. 

Savings Plan

If your vested account balance is more than $1,000 when you terminate employment with Battelle and the members of its controlled groups, you may: 

  • Leave your entire balance in the Plan (i.e., defer your decision regarding distribution) until no later than April 1 of the year following the year you attain age 70 1/2,
  • Elect to make a direct rollover of your entire account balance,
  • Elect a lump sum payment of your entire account balance,
  • Elect to rollover part of your account balance and receive a lump sum payment for the remaining balance,
  • Elect substantially equal installment payments with a minimum amount of $1,000 each, paid monthly, quarterly, semi-annually, or annually.

If your vested account balance is $1,000 or less at the time of your termination of employment from Battelle for any reason, including retirement, it will be distributed to you. 

Please contact Vanguard directly at 800.523.1188 or log onto www.vanguard.com with any questions. 

Security Clearance

Questions regarding Security Clearances should be directed to Government Security at govtsecurity@batttelle.org or 614.424.4700.

Severance

If you receive severance pay and subsequently become reemployed with Battelle within the Severance Period, you must either repay the excess severance pay, in full, or establish a severance repayment schedule with Payroll 614.424.7143. For example, if you received six weeks of severance pay and are rehired by Battelle four weeks after your termination date, you will be required to repay two weeks of severance pay.

You may not commence work with Battelle during the Severance Period without making acceptable repayment arrangements for excess severance paid. Staff rehired by Battelle should denote only the most recent uninterrupted service is credited toward future severance pay. 

Travel or Purchasing Card

For questions regarding outstanding issues please contact Travel Accounting at lylej@battelle.org or call 614.424.​7907. Purchasing can be reached by email at ^BCO Pcard.