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Abstract Specifications & Submittal

Abstract submission is now closed.


Abstract Preparation & Submittal

Due Date

Friday, August 31, 2018

General Guidelines

Because several hundred abstracts will be received for review, abstracts must be well-written, clearly and concisely outlining the material being proposed for presentation. Abstracts with a pronounced advertising/marketing focus will not be accepted. Abstracts must convey the information reviewers will need to assess the scope of the work and the data likely to be available at the time of the presentation, determine its relevance, compare it with other proposed presentations, and, if accepted for the program, assign it to an appropriate platform or poster session.


See the example abstract for format specifications.

  • Abstracts must be in English
  • Cannot exceed one standard-size page (8.5”x11”) of a Microsoft Word® document with 1 inch left/right/top/bottom margins

Abstracts must be organized under the following required subheadings shown in the example abstract:

  • Background/Objectives
  • Approach/Activities
  • Results/Lessons Learned


Abstracts may be submitted online only. The submittal form will require the following:

  • Agreement to the abstract submission terms & conditions
  • Complete contact information for the corresponding/presenting author and all co-authors (postal mailing address, phone number, and email address)
  • Your one-page Microsoft Word® abstract for upload

Note: If you are submitting an abstract on behalf of someone else please be sure to remove your information as the corresponding/presenting author on the submittal form and reassign the “corresponding/presenting author” designation to the person that will be giving the presentation.


Acceptance/Placement Notification

In December 2018, the corresponding/presenting author of each abstract will be notified by email of the placement decision.


If the abstract was accepted, this email will state the session and format (platform or poster) to which it was assigned and provide information on preparing the presentation and submitting an updated abstract shortly before the Symposium.


The corresponding/presenting author’s format preference (platform or poster) will be taken into account by the reviewers, but placement as requested is not guaranteed. Final decisions on format (platform or poster) and placement will be based on best overall design of the Symposium program.

Presenter Registration Requirement

All presenting authors (platform and poster), session chairs, and panel moderators/participants are expected to register and pay the applicable technical-program registration fees. No financial assistance is available to support registration or other costs of attending the Symposium. This policy is necessary because registration fees are the major source of funding for the Symposium and a significant percentage of registrants will make presentations or chair sessions.