Abstract Specifications & Submittal

August 19, 2024

The abstract submission portal is now closed.

Each abstract should be submitted only once. Submitters should select their session preference upon submission, however, final placement will be determined by the review committee based on the best program design.

Because hundreds of abstracts will be received for review, abstracts must be well-written, clearly and concisely outlining the material being proposed for presentation.

Abstracts must convey the information reviewers will need to assess the scope of the work and the data likely to be available at the time of the presentation, determine its relevance, compare it with other proposed presentations, and, if accepted for the program, assign it to an appropriate platform or poster session.

Abstracts with a pronounced advertising or marketing focus will not be accepted.

See the  example abstract for format specifications.

• Abstracts must be in English
• Abstracts cannot exceed one standard-size page (8.5”x11”) of a Microsoft Word® document with 1 inch left/right/top/bottom margins

Abstracts must be organized under the following required subheadings shown in the example abstract:

• Background/Objectives
• Approach/Activities
• Results/Lessons Learned

Abstracts may be submitted only online. The submission form will require the following:

• Agreement to the abstract submission terms & conditions
• Complete contact information for the corresponding/presenting author and all co-authors (postal mailing address, phone number, and email address)

Participation as a platform or poster presenter in the Conference technical program has certain responsibilities that are required to ensure a productive and successful event for all attendees. 

Primary (corresponding/presenting) authors should be confidently committed in their ability to attend the in-person Conference and should read, understand, and agree to the abstract submission and program acceptance policies found on the submission form before submitting an abstract for the technical program. All technical program participants must register and pay the applicable technical-program registration fees within 30 days of program acceptance notification.

 

Corresponding/presenting authors of each abstract will be notified by email in early November 2024 of the placement decision.

If the abstract was accepted, this email will state the session and format (platform or poster) to which it was assigned and provide information on preparing the presentation and submitting an updated abstract shortly before the Conference.

The corresponding/presenting author’s format preference (platform or poster) will be taken into account by the reviewers, but placement as requested is not guaranteed. Final decisions on format (platform or poster) and placement will be based on best overall design of the Conference program.

All presenting authors and session chairs are expected to register and pay the applicable technical-program registration fees.
No financial assistance is available to support registration or other costs of attending the Conference. This policy is necessary because registration fees are the major source of funding for the Conference and a significant percentage of registrants will make presentations or chair sessions.