2025 Sediments Conference Registration

Early Bird Rates Available Through November 29, 2024.

Please review all applicable registration terms and conditions found below before registering. 

The following technical program registration fees cover admission to all platform and poster sessions, exhibits, daily group lunches, receptions, daily continental breakfasts, and refreshment breaks. Registration discounts apply only to payments received by the specified dates. 

NOTE: You must check the box to OPT-IN during the registration process if you wish to be included in Conference Attendee Registration Lists. 

Technical Program Registration

 


Paid By Nov. 29, 2024Paid After Nov. 29, 2024
IndustryUSD $1,050USD $1,125
Govt/Univ*USD $925USD $1,025
Student**USD $450USD $500

* The university fee applies to full-time faculty and other teaching and research staff, including post-doctoral students.
** The student fee is reserved for full-time students through Ph.D. candidates whose fees will be paid by their universities or who will not be reimbursed for out-of-pocket payment. Documentation of current enrollment is required.

Registration Requirement for Program Participants: No financial assistance is available to support registration or other costs of attending the Conference. All presenting authors (platform and poster), session chairs, and panel moderators/participants are expected to register and pay the applicable technical-program registration fees. This policy is necessary because registration fees are the major source of funding for the Conference and a significant percentage of registrants will make presentations or chair sessions. No exceptions are made to this policy.

Non-U.S. Registrants: For registrants outside the United States, it is recommended that you wait until your visa application has been approved to register. Refunds will not be granted after the “no refund” date in the event your visa application is denied. If you require an invitation letter from the Conference Office, please email the request to [email protected].

PHOTO-ID REQUIRED FOR BADGE PICK-UP/REPLACEMENT: A valid, government-issued photo identification (e.g., driver’s license/passport/student ID) that matches the name on the badge will be required for verification upon check-in or to request a replacement badge. Only the attendee named on the badge may pick up his or her badge and registration materials.

 

Sponsor and Exhibitor Waived/Discounted Technical Program and Booth Staff Registration

All registrations must be completed online and only the Company Admin assigned to your company may register sponsor and exhibitor waived/discounted technical registrants and booth staff. This may be done at any time through the Sponsor/Exhibitor module.

Sponsor/Exhibitor Waived/Discounted technical registrants and booth staff are subject to all applicable general registration terms and conditions. Only those registered for the technical program will be admitted to technical sessions. Anyone making a platform or poster presentation or chairing a session must be registered for the technical program. Technical program registrants may staff the exhibit booth as needed. 

Sponsors: Participation as a Conference Sponsor qualifies an organization to two waived technical program registrations and two discounted technical program registrations ($750/each).

Exhibitors: Participation as an Exhibitor qualifies an organization to two discounted technical program registrations ($750/each). 

Booth staff are defined as your employees who will be attending the Conference solely to work only in your exhibit; they will be admitted to food functions but not to technical sessions unless registered for the technical program. Booth staff badges are not transferable to other individuals and may not be traded/swapped to avoid technical registration fees.

All booth staff must be registered online by December 16, 2024. Any changes or additions after that date will be assessed a $35 charge.

 

 

General Registration Terms & Conditions


The following details the Agreement between Battelle (the organizer) and any individual, company, partnership, or organization (exhibitor) that participates in the 2025 Sediments Conference (the Activity). These terms and conditions apply to the exclusion of any others unless expressly agreed to in writing. By submitting a registration, you agree that you have read, understand, and agree to the terms and conditions outlined herein. Registration terms and conditions are subject to change without notice and are applicable to all levels of registration, including booth staff and Sponsor/Exhibitor waived and discounted registrants. No one under 18 years of age will be admitted to any Activity event unless registered as a student, valid college or university student ID required at check-in.

By registering, you agree to promptly comply with all requests, directions, and instructions issued by Battelle, the Sediments Conference Office, or the Scientific Consulting Group, Inc. (SCG), Battelle’s meeting contractor, in connection with the Activity. Neither Battelle, the Sediments Conference Office, nor SCG, will be responsible for a delay or failure to provide Activity benefits because of your failure or delay complying with reasonable requests, directions, or instructions, including prompt payment of fees. If fees are not received by the specified due dates, we reserve the right to not supply, or cease to supply, any/all benefits.

NOTE: The email address you enter at the time of registration is the Conference Office's only means of communication with you.  If your email address changes, it is your responsibility to notify the Conference Office ([email protected]) and The Scientific Consulting Group, Inc., ( [email protected]) of the change. Battelle, the Conference Office, and The Scientific Consulting Group, Inc., are not liable for late fees, missed deadlines, and/or other damages incurred because of missed or delayed communications to incorrect or outdated email addresses.

Payment: Payment is required to confirm registration. Checks will be accepted for registrations made through November 29, 2024. Beginning November 30, 2024, payment may be made only by major credit card. Discover card and purchase orders will not be accepted at any time. Conference information meant for attendees only (e.g., links to mobile apps, abstracts, and registration lists) will only be sent to individuals that are paid in full. 

Substitutions & Transfers: Substitutions or transfers for technical program registrants will be accepted at any time but will incur a $100 transfer fee. Substitutions/transfers are only valid for a registration that has not been used. For example, a full Conference registration (for all event days) may not be transferred between individuals for use on different days. Fees are not transferable to other Battelle Conferences. 

Cancellations & Refunds: Registration cancellations and refund requests must be received in writing on or before the “cancellation requested date” below to qualify. Refunds will be processed to the credit card used for payment if cancellation requested within 30 days of payment, otherwise, the refund will be processed by check. A $150 service fee applies to each cancelled registration. Fees are not transferable to other Battelle Conferences. 

By registering for the Activity, you agree to the following registration cancellation refund policy:

  • Cancellation requested on or before November 29, 2024: 75% of the registration fee.
  • Cancellation requested November 29, 2024, through December 16, 2024: 50% of the registration fee.
  • After December 16, 2024: No refunds.​

Identification & Badge Use: Attendee badges are the property of Battelle and are required for admittance to all Activity functions (e.g., session rooms, Exhibit Hall) and must always be visible. By registering for the Activity, you agree not to sell, trade, modify, copy, tamper with, or share/swap your badge. This includes sharing/swapping Exhibitor and/or technical registrant badges to avoid paying the technical program registration fee. Badge fraud (i.e., theft of services) is detrimental to the Conference and attendees found to be engaging in such conduct are subject to immediate ejection from the Activity, registration cancellation, without refund, and possible prosecution and/or ban from future Conferences.

PHOTO-ID REQUIRED FOR BADGE PICK-UP/REPLACEMENT: A valid, government-issued photo identification (e.g., driver’s license/passport/student ID) that matches the name on the badge will be required for verification upon check-in or to request a replacement badge. Only the attendee named on the badge may pick up his or her badge and registration materials.

Battelle Event Cancellation or Postponement/Change of Date(s) or Venue: If Battelle cancels the Activity due to circumstances beyond Battelle's reasonable control such as, but not limited to, acts of God, acts of war, fire, explosion, accident, flood, windstorm, extreme weather, earthquake, epidemic, or other disaster or calamity, disruption of utility service; restrictive new governmental laws or regulations; acts of war (whether declared or undeclared), invasion, blockade, or sabotage; terrorism or threat thereof; riot, civil disturbance, insurrection or acts of public enemies; and strike, lockout or other labor action and inability to procure materials, and/or unavailability of the event or Activity facility, Battelle shall refund to the registrant his/her previously paid fee(s) less a 5% transaction fee of the original transaction amount. Refunds will be issued via check.

This refund shall be the registrants exclusive remedy and Battelle’s sole liability for cancellation of the event for reasons generally described in this paragraph. Battelle shall not be responsible for delays, damage, loss, increased costs, or other unfavorable conditions arising by virtue of cause or causes not reasonably within the control of Battelle caused by an event cancellation.

If Battelle postpones the event, Battelle shall retain any registration fee(s) already paid and apply such fee(s) to the rescheduled event. 

Battelle may, in its sole discretion, change the date(s) and/or venue of the event and associated Activity upon written notice by email to the registrant. Battelle shall not be liable for any costs, damages, fees, or other expenses of registrant because of any such changes.

Use of Likeness: By attending the Activity, you agree and consent that Battelle has the right, in perpetuity, to record, transcribe, modify, perform, reproduce, display, distribute and transmit in any form and for any purpose your name, voice, picture, photograph, portrait and other reproductions of your likeness/image at the Activity in connection with any advertising or promotional content and materials, or for any other lawful purpose including by posting on public websites. You also agree that your likeness/image may appear in photos of the Activity made available to you, other attendees, and the public.

General Conduct and Courtesy: Attendees are expected to comport themselves in a professional, respectful, and responsible manner while engaging in the Activity and all associated events. Harassment of any kind is not permitted. Battelle reserves the right, in our sole discretion, to refuse admittance to any person and may expel any person, for any reason, from the Activity or associated Activity events.

Attire: Business or business casual attire is recommended. Session rooms and other Conference areas may be cool; a sweater, light jacket, or layered clothing is recommended to maintain your individual comfort level.

COVID-19 SAFETY ACKNOWLEDGEMENT: I acknowledge that I derive personal satisfaction and a benefit by virtue of my participation in the Twelfth International Conference on the Remediation and Management of Contaminated Sediments (the “Activity”) held or sponsored by Battelle Memorial Institute (“Battelle”) and its associated activities, and I willingly engage in the event and/or other associated activities.

Battelle cannot guarantee that the Activity participants, volunteers, partners, or others in attendance, are not already infected with or will not become infected with COVID-19 or variants of COVID-19. By registering for the Activity, I acknowledge and understand the following:

  1. Participation in the Activity includes possible exposure to and illness from infectious diseases including but not limited to COVID-19 or variants of COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does exist;
  2. I knowingly and freely assume all such risks related to illness and infectious diseases, such as COVID-19 or variants of COVID-19, even if arising from the negligence or fault of the Released Parties; and
  3. I hereby knowingly assume the risk of injury, harm and loss associated with the Activity, including any injury, harm and loss caused by the negligence, fault or conduct of any kind on the part of the Released Parties.

DUTY TO SELF-MONITOR AND NOTIFY/REPORT: Individuals who currently or within the past fourteen (14) days have

  1. experienced any symptoms associated with COVID-19,
  2. who believe that they may have been exposed to a confirmed or suspected case of COVID- 19, or
  3. have been diagnosed with COVID-19 and are not yet cleared as non-contagious by state or local public health authorities or the health care team responsible for their treatment should not attend the Activity. Participants in the Activity agree to self-monitor for signs and symptoms of COVID-19 and immediately cease participation in the Activity if experiencing any of the signs or symptoms of COVID-19. Individuals that experience signs or symptoms of COVID-19 within 14 days after participating in the Activity will contact Battelle at [email protected].

MEDICAL ACKNOWLEDGMENT AND RELEASE. I acknowledge the potential health risks associated with the Activity, including but not limited to transient dizziness, lightheaded, fainting, nausea, muscle cramping, musculoskeletal injury, joint pains, sprains and strains, heart attack, stroke, or sudden death. I agree that if I experience any of these or any other symptoms during the Activity, I will discontinue my participation immediately and seek appropriate medical attention.

RELEASE AND WAIVER. I HEREBY RELEASE, WAIVE, AND FOREVER DISCHARGE ANY AND ALL LIABILITY, CLAIMS, AND DEMANDS OF WHATEVER KIND OR NATURE AGAINST THE BATTELLE MEMORIAL INSTITUTE AND ITS AFFILIATED PARTNERS AND SPONSORS, INCLUDING IN EACH CASE, WITHOUT LIMITATION, THEIR DIRECTORS, OFFICERS, EMPLOYEES, VOLUNTEERS, AND AGENTS (THE “RELEASED PARTIES”), EITHER IN LAW OR IN EQUITY, TO THE FULLEST EXTENT PERMISSIBLE BY LAW, INCLUDING BUT NOT LIMITED TO DAMAGES OR LOSSES CAUSED BY THE NEGLIGENCE, FAULT OR CONDUCT OF ANY KIND ON THE PART OF THE RELEASED PARTIES, INCLUDING BUT NOT LIMITED TO DEATH, BODILY INJURY, ILLNESS, ECONOMIC LOSS OR OUT OF POCKET EXPENSES, OR LOSS OR DAMAGE TO PROPERTY, WHICH I, MY HEIRS, ASSIGNEES, NEXT OF KIN AND/OR LEGALLY APPOINTED OR DESIGNATED REPRESENTATIVES, MAY HAVE OR WHICH MAY HEREINAFTER ACCRUE ON MY BEHALF, WHICH ARISE OR MAY HEREAFTER ARISE FROM MY PARTICIPATION WITH THE ACTIVITY.

As a participant, volunteer, or attendee, I recognize that my participation, involvement and/or attendance at any Battelle Memorial Institute activity (“Activity”) is voluntary and may result in personal injury (including death) and/or property damage. By attending, observing or participating in the Activity, I acknowledge and assume all risks and dangers associated with my participation and/or attendance at the Activity, and I agree that: (a) Battelle Memorial Institute, (b) the property or site owner of the Activity, and (c) all past, present and future affiliates, successors, assigns, employees, volunteers, vendors, partners, directors, and officers, of such entities (subsections (a) through (c), collectively, the "Released Parties"), will not be responsible for any personal injury (including death), property damage, or other loss suffered as a result of your participation in, attendance at, and/or observation of the Activity, regardless if any such injuries or losses are caused by the negligence of any of the Released Parties (collectively, the "Released Claims"). BY ATTENDING AND/OR PARTICIPATING IN THE ACTIVITY, YOU ARE DEEMED TO HAVE GIVEN A FULL RELEASE OF LIABILITY TO THE RELEASED PARTIES TO THE FULLEST EXTENT PERMITTED BY LAW. These terms and conditions shall be construed in accordance with the laws and enforced within the jurisdiction of the State of Ohio, without regard to its principles of conflicts of law.

Questions about registration should be addressed to  [email protected], using the subject line “Registration.”