Conference Registration

Early-bird registration rates available through November 13, 2026.

The registration portal will open in August 2026. Please review all applicable registration terms and conditions before registering. 

The following technical program registration fees cover admission to all platform and poster sessions, exhibits, and provided food and beverage functions. Registration discounts apply only to payments received by the specified dates. 

Payment. Full payment is required to confirm registration. Checks are not accepted for attendee registration and payment may be made only by major credit card, Discover card is not accepted. Purchase orders are not accepted. Fees are not transferable to other Battelle Conferences. Conference information meant for attendees only (e.g., links to mobile apps, abstracts, and registration lists) will only be sent to individuals who are paid in full.

Registration terms and conditions are subject to change without notice and are applicable to all levels of registration, including booth staff and Sponsor/Exhibitor discounted registrants. No one under 18 years of age will be admitted to any conference event, including Exhibitor setup/ teardown unless registered as a student. Valid student ID
required upon check in. 

NOTE: You must check the box to OPT-IN during the registration process if you wish to be included in Conference Attendee Registration Lists. 

Registration Requirement for Program Participants: No financial assistance is available to support registration or other costs of attending the Conference. All presenting authors (platform and poster), session chairs, and panel moderators/participants are expected to register and pay the applicable technical-program registration fees. This policy is necessary because registration fees are the major source of funding for the Conference and a significant percentage of registrants will make presentations or chair sessions. No exceptions are made to this policy.

Non-U.S. Registrants: For registrants outside the United States, it is recommended that you wait until your visa application has been approved to register. Refunds will not be granted after the “no refund” date in the event your visa application is denied. If you require an invitation letter from the Conference Office, please email the request to [email protected].

PHOTO-ID REQUIRED FOR BADGE PICK-UP/REPLACEMENT: A valid, government-issued photo identification (e.g., driver’s license/passport/student ID) that matches the name on the badge will be required for verification upon check-in or to request a replacement badge. Only the attendee named on the badge may pick up his or her badge and registration materials.

Sponsor and Exhibitor Waived/Discounted Technical Program and Booth Staff Registration

All registrations must be completed online and only the Company Admin assigned to your company may register sponsor and exhibitor waived/discounted technical registrants and booth staff. This may be done at any time through the Sponsor/Exhibitor module after you register and pay for your booth space.

Sponsor/Exhibitor Waived/Discounted technical registrants and booth staff are subject to all applicable general registration terms and conditions. Only those registered for the technical program will be admitted to technical sessions. Anyone making a platform or poster presentation or chairing a session must be registered for the technical program. Technical program registrants may staff the exhibit booth as needed. 

Booth staff are defined as your employees who will be attending the Conference solely to work only in your exhibit booth; they will be admitted to food functions but not to technical sessions unless registered for the technical program. Booth staff badges are not transferable to other individuals and may not be traded/swapped to avoid technical registration fees.

All booth staff must be registered online. Any changes or additions after Nov. 13, 2026, will be assessed a $35 charge.

General Registration Terms & Conditions

Registration terms and conditions are subject to change without notice and are applicable to all levels of registration, including booth staff and Sponsor/Exhibitor waived and discounted registrants. No one under 18 years of age will be admitted to any Conference event unless registered as a student, valid student ID required at check-in.

Non-U.S. Registrants. For registrants outside the United States, it is recommended that you wait until your visa application has been approved to register. Refunds will not be granted after the “no refund” date in the event your visa application is denied. If you require an invitation letter from the Conference Office, please email the request to [email protected].

Payment. Full payment is required to confirm registration. Checks are not accepted for attendee registration and payment may be made only by major credit card, Discover card is not accepted. Purchase orders will not be accepted. Fees are not transferable to other Battelle Conferences. Conference information meant for attendees only (e.g., links to mobile apps, abstracts, and registration lists) will only be sent to individuals who are paid in full. 

Substitutions & Transfers. Substitutions or transfers for technical program registrants will be accepted at any time but will incur a $100 transfer fee. Substitutions/transfers are only valid for a registration that has not been used. For example, a full Conference registration (for all event days) may not be transferred between individuals for use on different days. 

Mistake Registrations. Registrations submitted in error (e.g., duplicate registrations, incorrect registration categories, not utilizing an applicable company discount or waiver) may be corrected if notice is provided in writing to Conference Management within 5 business days of the date of registration. Refunds or adjustments for mistake registrations will incur a processing fee of 5% of the originally processed amount.  Refunds for mistake registrations will not be processed after December 30, 2026, and the registration may only be transferred to another individual.

Cancellations & Refunds. Registration cancellations and refund requests must be received in writing on or before the “cancellation requested date” below to qualify. Refunds will be processed to the credit card used for payment if the cancellation is requested within 30 days of the original payment, otherwise a check will be issued. A $150 service fee applies to each canceled registration. 

By registering for the Conference, you agree to the following registration cancellation refund policy,

• Cancellation requested on or before November 13, 2026—75% of the registration fee.
• Cancellation requested between November 14, 2024, through December 18, 2026—50% of the registration fee.
• Cancellation requested after December 18, 2026—no refunds.

Disputed Charges. In the event of a credit card dispute initiated after any of the deadlines listed above, we will provide the payment processor or financial institution with a copy of this policy, along with documentation of your registration and cancellation date. By completing your registration, you acknowledge and agree that the fees are non-refundable after the stated deadlines, and you waive the right to challenge the charge through a credit card dispute once the deadline has passed.

PHOTO-ID REQUIRED FOR BADGE PICK-UP/REPLACEMENT. A valid, government-issued photo identification (e.g., driver’s license/passport/student ID) that matches the name on the badge will be required for verification upon check-in or to request a replacement badge. Only the attendee named on the badge may pick up his or her badge and registration materials.

Identification & Badge Use. Attendee badges are the property of Battelle and are required for admittance to all Conference functions (e.g., session rooms, Exhibit Hall) and must always be visible. By registering for the Conference, you agree not to sell, trade, modify, copy, tamper with, or share/swap your badge. This includes sharing/swapping Exhibitor and/or technical registrant badges to avoid paying technical program registration fees. Badge fraud (i.e., theft of services) is detrimental to the Conference and attendees found to be engaging in such conduct are subject to immediate ejection from the Conference, registration cancellation, without refund, and possible prosecution and/or ban from future Conferences.

Battelle Event Cancellation or Postponement/Change of Date(s) or Venue. If Battelle cancels the Conference due to circumstances beyond Battelle’s reasonable control such as, but not limited to, acts of God, acts of war, fire, explosion, accident, flood, windstorm, extreme weather, earthquake, epidemic, or other disaster or calamity, disruption of utility service; restrictive new governmental laws or regulations; acts of war (whether declared or undeclared), invasion, blockade, or sabotage; terrorism or threat thereof; riot, civil disturbance, insurrection or acts of public enemies; and strike, lockout or other labor action and inability to procure materials, and/or unavailability of the event or Activity facility, Battelle shall refund to the registrant his/her previously paid fee(s) less a 5% transaction fee of the original transaction amount. Refunds will be issued via check. This refund shall be the registrant's exclusive remedy and Battelle’s sole liability for cancellation of the event for reasons generally described in this paragraph. Battelle shall not be responsible for delays, damage, loss, increased costs, or other unfavorable conditions arising by virtue of cause or causes not reasonably within the control of Battelle caused by an event cancellation. If Battelle postpones the event, Battelle shall retain any registration fee(s) already paid and apply such fee(s) to the rescheduled event. Battelle may, in its sole discretion, change the date(s) and/or venue of the event and associated Activity upon written notice by email to the registrant. Battelle shall not be liable for any costs, damages, fees, or other expenses of the registrant because of any such changes.

Use of Likeness. By attending the Conference, you agree and consent that Battelle has the right, in perpetuity, to record, transcribe, modify, perform, reproduce, display, distribute and transmit in any form and for any purpose your name, voice, picture, photograph, portrait and other reproductions of your likeness/image at the Conference in connection with any advertising or promotional content and materials, or for any other lawful purpose including by posting on public websites. You also agree that your likeness/image may appear in photos of the Conference made available to you, other attendees, and the public.

General Conduct and Courtesy. All attendees are expected to conduct themselves in a professional, respectful, and responsible manner at all times. Harassment or inappropriate behavior of any kind will not be tolerated. Battelle reserves the right, in its sole discretion, to refuse admission to, or remove from the Conference or any Conference-related event, any individual whose behavior is deemed unacceptable, without refund or compensation.

Attire. Business or business casual attire is recommended. Session rooms and other Conference areas may be cool; a sweater, light jacket, or layered clothing is recommended to maintain your individual comfort level.

MEDICAL SAFETY ACKNOWLEDGEMENT. I acknowledge that I derive personal satisfaction and a benefit by virtue of my participation in the Thirteenth International Conference on the Remediation and Management of Contaminated Sediments or Sediments Conference (the “Activity”) held or sponsored by Battelle Memorial Institute (“Battelle”) and its associated activities, and I willingly engage in the event and/or other associated activities. Battelle cannot guarantee that the Activity participants, volunteers, partners, or others in attendance, are not already infected with or will not become infected with an infectious disease. By registering for the Activity, I acknowledge and understand the following:

1. Participation in the Activity includes possible exposure to an illness from infectious diseases including but not limited to COVID-19. While particular guidelines and personal discipline may reduce this risk, the risk of serious illness and death does exist;
2. I knowingly and freely assume all such risks related to illness and infectious diseases, such as COVID- 19, even if arising from the negligence or fault of the Released Parties; and
3. I hereby knowingly assume the risk of injury, harm and loss associated with the Activity, including any injury, harm and loss caused by the negligence, fault or conduct of any kind on the part of the Released Parties.

DUTY TO SELF-MONITOR AND NOTIFY/REPORT. Individuals who currently or within the past fourteen (14) days have 1) experienced any symptoms associated with COVID-19, 2) who believe that they may have been exposed to a confirmed or suspected case of COVID- 19, or 3) have been diagnosed with COVID-19 and are not yet cleared as non-contagious by state or local public health authorities or the health care team responsible for their treatment, should not attend the Activity. Participants in the Activity agree to self-monitor for signs and symptoms of COVID-19 and immediately cease participation in the Activity if experiencing any of the signs or symptoms of COVID-19. Individuals that experience signs or symptoms of COVID-19 within 14 days after participating in the Activity will contact Battelle at [email protected]. 

MEDICAL ACKNOWLEDGMENT AND RELEASE. I acknowledge the health risks associated with the Activity, including but not limited to transient dizziness, lightheaded, fainting, nausea, muscle cramping, musculoskeletal injury, joint pains, sprains and strains, heart attack, stroke, or sudden death. I agree that if I experience any of these or any other symptoms during the Activity, I will discontinue my participation immediately and seek appropriate medical attention.

RELEASE AND WAIVER. I HEREBY RELEASE, WAIVE, AND FOREVER DISCHARGE ANY AND ALL LIABILITY, CLAIMS, AND DEMANDS OF WHATEVER KIND OR NATURE AGAINST THE BATTELLE MEMORIAL INSTITUTE AND ITS AFFILIATED PARTNERS AND SPONSORS, INCLUDING IN EACH CASE, WITHOUT LIMITATION, THEIR DIRECTORS, OFFICERS, EMPLOYEES, VOLUNTEERS, AND AGENTS (THE “RELEASED PARTIES”), EITHER IN LAW OR IN EQUITY, TO THE FULLEST EXTENT PERMISSIBLE BY LAW, INCLUDING BUT NOT LIMITED TO DAMAGES OR LOSSES CAUSED BY THE NEGLIGENCE, FAULT OR CONDUCT OF ANY KIND ON THE PART OF THE RELEASED PARTIES, INCLUDING BUT NOT LIMITED TO DEATH, BODILY INJURY, ILLNESS, ECONOMIC LOSS OR OUT OF POCKET EXPENSES, OR LOSS OR DAMAGE TO PROPERTY, WHICH I, MY HEIRS, ASSIGNEES, NEXT OF KIN AND/OR LEGALLY APPOINTED OR DESIGNATED REPRESENTATIVES, MAY HAVE OR WHICH MAY HEREINAFTER ACCRUE ON MY BEHALF, WHICH ARISE OR MAY HEREAFTER ARISE FROM MY PARTICIPATION WITH THE ACTIVITY.

As a participant, volunteer, or attendee, I recognize that my participation, involvement and/or attendance at any Battelle Memorial Institute activity (“Activity”) is voluntary and may result in personal injury (including death) and/or property damage. By attending, observing or participating in the Activity, I acknowledge and assume all risks and dangers associated with my participation and/or attendance at the Activity, and I agree that: (a) Battelle Memorial Institute, (b) the property or site owner of the Activity, and (c) all past, present and future affiliates, successors, assigns, employees, volunteers, vendors, partners, directors, and officers, of such entities (subsections (a) through (c), collectively, the "Released Parties"), will not be responsible for any personal injury (including death), property damage, or other loss suffered as a result of your participation in, attendance at, and/or observation of the Activity, regardless if any such injuries or losses are caused by the negligence of any of the Released Parties (collectively, the "Released Claims"). BY ATTENDING AND/OR PARTICIPATING IN THE ACTIVITY, YOU ARE DEEMED TO HAVE GIVEN A FULL RELEASE OF LIABILITY TO THE RELEASED PARTIES TO THE FULLEST EXTENT PERMITTED BY LAW. These terms and conditions shall be construed in accordance with the laws and enforced within the jurisdiction of the State of Ohio, without regard to its principles of conflicts of law.

PRIVACY: Neither Battelle nor the Scientific Consulting Group, Inc. (SCG) records or stores credit card information. The contact information you provide when you register will be used as needed by the Battelle Conference Office staff and SCG to communicate with you and send you updates before, during, and after the Conference. By submitting your registration, you agree to the uses outlined above. SCG and/or Battelle environmental conferences staff may contact you by 

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