Poster Presenter Information

Registration Requirement: All presenters, session chairs, and panelists are required to register for the Conference and pay the technical-program registration fees. No financial assistance is available to support registration or other costs of attending the Conference.

"Co-presenters" not permitted: Each presentation is to be given by one person, and all correspondence will be sent to that individual.

Visas: If you require a visa to travel to the U.S., please begin the visa application process immediately; the placement email you received should serve to document your scheduled appearance at the Conference. Please contact the Conference Office ([email protected]) if you require additional documentation.

Presentation Content Approval: If additional approvals are required (management, coauthor, client, or other) to give the presentation and/or to have the materials included in the proceedings, request such approvals as soon as possible.

Poster Printing and Shipping. The Conference Office does not offer printing and shipping services for poster presentations. The presenting author is responsible for printing their poster and ensuring it arrives to the Conference.

Poster Group Schedule


Please be at your poster during the presentation time specified for your group. Posters not on display during their scheduled presentation times will not have the corresponding abstract included in the Conference Proceedings.

Please remove your poster promptly. Posters left up past their scheduled removal times will be discarded.



Poster Group 1

Poster Group 2

SESSIONS
A1-A4, B1-B5, C1-C5, D1-D4, E1-E4

SET-UP
Monday, January 27, 7:00 p.m.

DISPLAY
Monday, 7:00 p.m.–Tuesday, 7:00 p.m

PRESENTATION
Tuesday, January 28, 5:45-7:00 p.m.

REMOVAL
Tuesday, 7:00 p.m.

Please remove your poster as soon as the Group 1 presentation time ends.

SESSIONS
A5-A10, B6-B9, C6-C10, D5-D8, E5-E7

SET-UP
Wednesday, January 29, 7:00 a.m.

DISPLAY
Wednesday, 7:00 a.m.–Thursday, 12:30 p.m.

PRESENTATION
Wednesday, January 29, 5:45-7:00 p.m.

REMOVAL
Thursday, between 12:30-1:00 p.m.

The Exhibit Hall closes at 1:00 p.m. on Thursday; access will not be permitted after that time to non-Exhibitors.

The placement notification email the corresponding/presenting author received from the Conference Office states the session to which the poster it is assigned.

You will receive your assigned poster board number in early January.

A poster board with an identification number and pushpins will be provided.

If you wish to provide hand-outs with your poster, please request an adhesive envelope from the Registration Desk to stick on your poster, tables under the poster boards are not provided.

The poster board is also velcro-receptive. Glue-backed tabs, adhesives and staples are prohibited.

If you wish to use any additional equipment, please contact the Conference Office ([email protected]) by December 20, 2024, to discuss your needs and get an estimated rental cost.

Your poster must fit a display area of 44.5 inches high by 91 inches wide (1.1 m x 2.3 m).

Your poster should include a title/authors’ section and photos, graphics, and text that will convey the essential background and results data. The title/author section should appear in large type and correspond to the most recent version of the abstract you have submitted.

The most effective displays present data in colorful, graphic format. Use photos, drawings, graphs, simple tables and bulleted lists as much as possible, minimizing the need for large blocks of text; present necessary text in large type.

Please DO NOT: 1) include your abstract number—it will be superseded by the poster board number printed in the Final Program, 2) post copies of pages of text taken from a manuscript or report.

For all attendee's safety, please do not leave the provided pushpins stuck in the poster boards or scattered on the floor after hanging or removing your poster.

Please be courteous and return them to the designated bins after use.

If you would like your poster included in the Proceedings you may submit a one-page PDF of it by January 31, 2025. Upload instructions will be sent to poster presenters in December.

The file name must be constructed as follows:

Session Code_Abstract #_Poster_ Presenter Last Name

For example, the file submitted for abstract number 999, scheduled in Session A1 and presented by someone whose last name is Jones, would have the following file name: A1_999_Poster_Jones.pdf.  

 Battelle is not requesting exclusive rights to the information in your poster, only permission to include it in the proceedings/reprints and in online formats. This agreement does not restrict the author from submitting the information to another publisher.

By uploading the poster PDF, you agree to the following: As the Lead Author, I hereby warrant that (1) I am responsible for the content and have full authority to make this Agreement for the poster PDF; (2) if the poster PDF contains previously published material, that publication is properly credited and, if it was a copyrighted publication (i.e., not in the public domain), the necessary permission was obtained by the author(s) from the copyright holder before the document was submitted to Battelle; (3) publication of the document(s) will not infringe on any statutory or common law, copyright, or any other personal or proprietary right of any third party; and (4) Battelle and the editors are indemnified against any breach of this warranty. I hereby grant to Battelle a nonexclusive, perpetual license to use, reproduce, and distribute the poster PDF in the collection described above. I consent to Battelle’s use of my name in the distribution of the poster PDF. Any third-party requests to Battelle to incorporate material in the Contribution into other works will be referred to the authors. If the Lead Author is not the owner of the entire interest in the Contribution, then the submission of the file confirms that any necessary permissions of other authors and/or organizational entities (e.g., employers, clients) have been obtained.